Capital Project Manager

Job Description

Job Description

Salary Range: $95,000.00 To $107,000.00 annually

Phillips Academy seeks a Capital Project Manager to join our Capital Projects Team.  As an immediate contributor, the Capital Project Manager is responsible for all aspects of the management of assigned capital construction projects including generating appropriate project scope, developing accurate budgets, negotiating contract terms, hiring consultants and contractors, managing all planning, construction work and computer-based accounting, interfacing with town and state agencies, and coordinating all parties involved campus-wide. 

The ideal candidate must have at least five and preferably ten years’ experience as a capital projects construction manager working as an owner’s representative for a not-for-profit institution similar to Phillips Academy. Owner's Representative experience can be replaced with:  7 years direct experience with contract negotiations, invoicing, and oversight of subcontractors  in the construction industry.   The projects managed by the candidate must demonstrate both a highly successful management record and a variety of project types and sizes with an emphasis upon small capital and “fast-track” projects.  A flexible, people-oriented personality is also necessary. 

This addition to the team should have a strong background in exterior envelope construction/issues/failures with knowledge of all types of roofing, windows, siding, and masonry. Experience evaluating, maintaining, and replacing historic facades is very important, as well as experience with all types of roofing materials.

A professional degree in architecture or engineering, experience with historic preservation, understanding of mechanical (MEPFP) systems, and a demonstrated ability to manage complex situations is preferred.  A professional degree can be replaced with:  professional trade experience and ten years experience working as a construction trade with direct managerial experience of tradesmen.  

Essential Duties and Responsibilities: The duties and responsibilities of this position include but are not limited to the following:

• Reviewing building facilities and making recommendations for upcoming required maintenance or larger renovations.
• Responding to leaks in roofs by engaging qualified vendors to make repairs.
• Hiring, supervising and paying all consultants and construction companies engaged by the Academy for the project.
• Managing all aspects of the accounting for the project using contemporary computer systems. Ability to work with Microsoft Excel and Microsoft Word is required; familiarity with Microsoft Access and Microsoft Project a plus.
• Reviewing all drawings, construction work and invoicing to ensure a cost effective, high quality project. Ensure Academy standards for materials and details are followed.
• Developing bid documents for smaller projects, outlining Academy expectations and incorporating critical project requirements.
• Procuring multiple competitive bids for projects and reviewing and leveling these bids to ensure project is awarded to contractor that best addresses the Academy’s needs.
• Coordinating all meetings and organizing the appropriate decision-makers at the Academy, with the assistance of the Assistant Director of Capital Projects, to ensure timely discussions and directives.
• Arranging with faculty to access Academy owned housing.
• In consultations with Comptroller and Business Office, engaging lawyers and auditors as required.
• Maintaining communication with Town and State agencies as required and ensuring that all required permits, approvals, licenses, etc. are obtained.
• Managing the project schedules and coordinating the disruption caused by the projects with ongoing Academy functions. 
• Projecting accurate project costs and reporting these costs to Assistant Director of Capital Projects.

Physical Job Requirements: The physical requirements of this position include but are not limited to the following: 

·       The Project Manager must be able to monitor interior and exterior projects through the entire year.   This is to include the extremes of New England weather.

·       Must be able to inspect and monitor construction work on site. Must be able to climb staging/ladders and inspect work in all site locations.

·       Must be able to get into and out of trenches to monitor utility installations.

·       Must be able to be certified for “Confined Space” areas (manholes, vaults etc.) where work may be ongoing.

· Some weekend work may be required to supervise projects.

Please view full job description attached. 

The Academy provides competitive benefits, and salary is commensurate with experience.

Phillips Academy is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender expression, gender identity, age, physical or mental disability, genetic information, veteran status, military service, application for military service or any other characteristic protected by law. Any offers of employment will be contingent upon successful CORI/SORI, and fingerprinting background checks as well as unrestricted authorization to work in the United States.