Executive Meeting Manager Limelight Boulder

Job Description

Position Summary
The Executive Meeting Manager is responsible for increasing year-round top-line revenue through proactive and reactive sales of guestroom blocks, catered events, and group business. This position manages the sales process from inquiry through post-event follow-up, ensuring seamless event execution and exceptional client service. This position reports to the Director of Sales & Marketing.

The salary range for this position is $59,000 - $65,000 plus sales incentive plan. Actual pay will be dependent on budget and experience; all our salaried roles are eligible for bonus.

Job Posting Deadline
Applications for this position will be accepted until June 14, 2026.

Essential Job Functions/Key Job Responsibilities
• Manage the complete sales and event planning process for group bookings (10–30 rooms on peak), including inquiry handling, proposal development, contract execution, event coordination, onsite support, and post-event follow-up
• Develop and implement sales strategies to drive top-line revenue growth for guestrooms, catered events, and group business
• Respond promptly and professionally to group booking inquiries, accurately confirming event details and client requirements
• Coordinate all event logistics, including menus, room setups, audiovisual requirements, staffing, and operational details to ensure flawless execution
• Serve as the primary liaison between clients and hotel departments to ensure all group and catering needs are executed as contracted and in accordance with hotel standards
• Maintain ongoing communication with clients before, during, and after events to address concerns, provide support, and ensure client satisfaction exceeds expectations
• Conduct site tours and maintain strong relationships with community organizations, professional associations, and key accounts to increase visibility and group market share
• Attend and participate in sales, BEO, and departmental meetings to communicate event details and operational updates effectively
• Utilize Delphi/Amadeus and other systems to track sales activity, maintain detailed account notes, manage event records, and support forecasting and revenue tracking
• Assist in the preparation, review, and proofing of Banquet Event Orders (BEOs) to ensure accuracy and alignment with client expectations
• Review banquet checks and coordinate with accounting and operations teams to ensure timely and accurate billing and final invoices
• Follow up with clients after events to review event success, address concerns, send formal thank-you communications, and secure future business opportunities
• Maintain high standards of professionalism, organization, and service quality while supporting additional duties and special projects assigned
• Other duties as assigned

Qualifications:
Qualifications

**Education & Experience Requirements **
• Bachelor’s degree preferred
• Minimum of two (2) years of hospitality experience required
• Minimum of two (2) years of hotel sales and/or event management experience preferred

Knowledge, Skills & Abilities
• Strong organizational, multitasking, and time management skills in a fast-paced sales environment
• Excellent verbal and written communication skills with the ability to build and maintain client relationships
• Experience preparing proposals, contracts, budgets, and Banquet Event Orders (BEOs)
• Proficiency with Microsoft Word, Excel, Outlook, Delphi/Amadeus, and Property Management Systems
• Knowledge of hotel sales, catering, and event planning processes and procedures
• Ability to manage relationships with internal departments, clients, vendors, and external stakeholders
• Strong attention to detail with the ability to coordinate multiple events and priorities simultaneously
• Ability to meet or exceed individual sales goals established by the Director of Sales & Marketing
• Ability to influence and collaborate effectively with both internal and external stakeholders
• Working knowledge of operational workflows, billing procedures, and interdepartmental coordination
• Ability to analyze event needs and ensure accurate communication of event requirements to operational teams
• Ability to work collaboratively with accounting and operations teams to ensure accurate and timely billing
• Professional presentation and customer service skills with a client-focused approach
• Ability to travel within the assigned sales region as needed
• Ability to work flexible hours, including nights, weekends, and holidays as business demands require

Additional Information

Work Environment & Physical Demands
• Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements
• No adverse or hazardous conditions
• Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance

Job Benefits
This position is classified as a regular full-time position eligible for the following benefits:
Enrollment dates differ across the various programs.
• Health, Dental and Vision Insurance Programs
• Flexible Spending Account Programs
• Life Insurance Programs
• Paid Time Off Programs
• Paid Leave Programs
• 401(k) Savings Plan
• Employee Ski Pass and Dependent Ski Passes
• Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Snowmass, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at View phone number on click.appcast.io.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

For an overview of Aspen One Company's benefits and other compensation visit

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E-Verify & Right to Work Poster

Compensation:
$59,000-$59,000 per year