Project Administrative Assistant

Project Administrative Assistant

DNI is seeking a Project Administrative Assistant to provide organized, reliable administrative and document-management support to the Department of the Interior's Interior Business Center, Financial Management Directorate, Contracting Officer Representative Services Branch.

The assistant will help COR Services staff maintain complete and accessible award files, manage repositories and shared drives, support meetings, monitor communications, and conduct administrative completeness checks for performer reports across a portfolio of approximately 375 contracts, Other Transaction Agreements, and Cooperative Agreements.

Key Responsibilities

• Organize, upload, and catalog award-file documents.
• Maintain document repositories, shared drives, and orderly award-file records.
• Draft meeting minutes and maintain agendas.
• Track documentation requirements and recurring submissions.
• Conduct administrative completeness checks of performer reports.
• Monitor COR Services inboxes and Teams channels for time-sensitive items.
• Maintain calendars, action-item records, and administrative tracking information.
• Support report consolidation, meeting preparation, and routine administrative pre-review of performer submissions.
• Send reminders to COR Services staff for required actions and upcoming deadlines.
• Support continuous award-file updates based on performer submissions.
• Support routine, non-directional coordination with award performers, vendors, and other external stakeholders as assigned.
• Protect government information, data, and equipment and follow applicable security, privacy, records, and information-handling requirements.