Executive Assistant -Health Advancement and Professional Excellence- Part Time

Admin Support (Non-Clinical)

This position will report to the Henry Ford Medical Group (HFMG) Medical Director of Health Advancement and Professional Excellence. The HFMG Office of Health Advancement and Professional Excellence serves as a strategic partner to multiple Henry Ford Health (HFH), academic, and community stakeholders through community outreach and engagement; workforce development initiatives such as RYSE MED and related pathway efforts that strengthen access, preparation, and long-term success in health professions careers; and targeted initiatives and capacity building that support excellence among physicians, researchers, and advanced practice practitioners.

Through data-informed strategies, the office advances high-quality patient care by integrating research, education, and clinical practice while cultivating an inclusive professional environment that supports engagement, collaboration, and continuous improvement across the HFH enterprise. We value individuals with a broad range of experiences, skills, and perspectives who are excited to work at the intersection of community engagement, education, research, and health system transformation, and we invite you to apply.

Under limited supervision from a Senior Level Executive in Leadership Salary Grade M10 and above or Henry Ford Medical Group Chair, provides personal and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files and conducting special projects as assigned. Duties require a thorough knowledge of supervisor's areas of responsibility in order to gather data and prepare reports, answer correspondence, conduct projects and so forth. All work is of a highly confidential nature.

Work Environment: This position is fully in person and requires on-site presence.

Education/Experience Required:

• High School Diploma/G.E.D. required. Associates Degree in business or a secretarial field from a business school or college preferred.
• Ability to read and write in order to proof and edit nonroutine reports, correspondence and the like for sentence structure and readability as well as draft correspondence and reports, perform semicomplex arithmetic calculations when preparing administrative reports, monitoring budgets and the like, and develop and oversee maintenance of recordkeeping and filing systems at a level normally acquired through completion of two years of business school.
• Ability to type complex tables, forms, reports and the like from rough draft or dictation at 50 w.p.m. and use one or more software packages.
• Approximately five to seven (5-7) years of progressively more responsible related work experience necessary in order to gain in-depth understanding of organizational policies, procedures, and operations in order to assume a variety of high-level administrative details including arranging meetings and conferences without prior clearance, answering semicomplex correspondence, assembling highly confidential and sensitive information, answering questions of influential callers and so forth.
• Interpersonal skills necessary in order to effectively communicate with a diverse group of influential external and internal callers and visitors, often dealing with sensitive/highly confidential matters.
• Analytical skills necessary in order to handle semicomplex administrative details such as preparing special non-recurring reports by combining confidential data from several sources and scheduling and handling administrative/secretarial needs of supervisor.