Office Assistant - Business Development Operations

Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Performs a variety of office support tasks to assist the Department of Business Development. Office support tasks may include, but are not limited to: typing correspondence and/or documents; preparing mailings; photocopying; sending, sorting, and distributing electronic and mail correspondence; scanning; running errands; receiving and processing internal and outside materials and documents; performing data entry; supporting the monitoring and maintaining inventory of office supplies and meeting supplies; monitoring and maintaining drop-in workstations, conference and meeting rooms; maintaining department/division filing system; answering office phones and responding to basic questions; assisting with event planning; contacting outside institutions for documents and assisting in assigned record management activities.

The Business Development Operations Office Assistant will have particular focus on the performance of tasks related to intellectual property (IP) related activities. Responsibilities can also include, but are not limited to: preparing professional written communications for internal and external stakeholders; reviewing IP documents, including patent assignments, invention disclosures and other legal documents for accuracy, completeness, and compliance prior to processing; preparing IP and agreement related documents for electronic signature workflows; utilizing proprietary relational database and various internal and external systems and applications; performing tasks to facilitate revenue workflows including management of check deposits and wire transactions utilizing banking tools; prioritizing and completing multiple assignments within established deadlines, and managing high-volume database task queues. Strong relationship skills, including effective communication, empathy, collaboration, and the ability to build and maintain positive working relationships. Clear, articulate, and professional written and verbal communication is essential along with strong attention to detail and obtaining quality and efficient results in a professional, team- and value-based work environment.

Advanced experience preferred utilizing Microsoft Outlook, Teams, Word, Excel, PowerPoint, Adobe Acrobat, Adobe Sign, DocuSign, TextExpander, TechTracS database, external financial applications or related tools.

Must live within one hundred miles of Rochester, MN campus for multiple required onsite in-person meetings monthly.

Qualifications

Requires a high school diploma or G.E.D. and a minimum of 1 year of experience supporting office support tasks. Typing skills and computer experience required. Must be self-directed with good problem-solving and organizational skills. Requires clerical skills including filing and preparation of minutes, spreadsheets, and other job-specific documents. Must possess proficiency on technical office equipment (photocopiers, fax machines, etc). Good written and oral communications skills are essential. Must be able to adapt to a rapidly changing environment.

Exemption Status Nonexempt Compensation Detail $20.31 - $26.43 / hour Benefits Eligible Yes Schedule Full Time Hours/Pay Period 80 Schedule Details Monday - Friday, 8am-5pm This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.