Residency/Fellowship Program Coordinator

Position Summary Residency/Fellowship Program Coordinator supporting the Director of Residency Training and Medical Education in the Department of Rehabilitation Medicine. Job Responsibilities Performs other duties as assigned. Coordination of Medical Education – prepares and facilitates requirements of second, third and fourth year residents and all fellowships approved and authorized by the Accreditation for Continuing Graduate Medical Education (ACGME). Oversees the implementation of the National Residency Match Program and coordinates the house staff evaluation process in a web‑based environment. Prepares credentialing for all residents and fellows. Serves as the primary contact for the School of Medicine GME office ensuring a coordinated, well integrated program. Assists faculty in preparing letters of recommendation for current and past participants. Submits invoices and receipts for program expenditures for budget monitoring. Coordinates all communication issues for residents and students; develops and oversees phone and pager systems to ensure efficient and timely management of communications among the house staff and attending, and monitors and supervises activities of the Training Secretary. Provides administrative support services to the Program Director to facilitate the efficient operation of the Medical Education office. Ensures that all support functions for the Program Director are completed on a daily basis; plans and coordinates interrelated activities effectively and efficiently; handles confidential matters with appropriate discretion and urgency; screens, monitors and disseminates communication, including mail, phone, and other inquiries both internally and externally; prepares all materials in an appropriate and efficient manner through the efficient utilization of computer, and further develops computer skills. Facilitates petty cash reimbursements; prepares and processes Purchase Requisitions, Check Requests, IOIs and related invoices to all areas of the medical education programs. Prepares and updates the academic calendar for the program. Maintains compliance with the American Board of Physical Medicine and Rehabilitation. Cooperates with other team/staff to ensure the smooth functioning of the Medical Education. Works closely and harmoniously with team/staff members to include providing occasional coverage as needed for office personnel and participates in team/staff meetings and decision making. Sets up and maintains documentation and complex records for the Program Director. Maintains records in an organized and up‑to‑date manner; utilizes a filing system which allows for a prompt retrieval of all information. Completes filing accurately and promptly and maintains information for the Medical Education office in accordance with departmental NYU school of Medicine regulations. Minimum Qualifications BA degree plus 2-3 years of responsible office administration experience, preferably in medical education or a healthcare setting, or an equivalent combination of education and experience. Excellent communication, interpersonal, computer and organizational skills. Excellent attention to detail. The ideal candidate must be able to work independently and manage multiple priorities. Qualified candidates must be able to effectively communicate with all levels of the organization. Equal Employment Opportunity NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. Salary Salary range: $66,300.00 – $89,250.00 annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range does not include bonuses, incentives, differential pay or other forms of compensation or benefits. #J-18808-Ljbffr