Clinic Manager

Job Description

Job Description

Clinic Manager

Compensation

$70,000 – $75,000/year (Exempt, Salaried)

Employment Type

Full-time, Exempt

Location

Assigned to one specific KEBM clinic —  San Dimas, 

Service Setting

Clinic-based, on-site primary. 40% clinic operations / 60% clinical supervision split.

Credential

BACB certification in progress (BCaBA or BCBA candidacy)Must have an RBT · Master's degree preferred · 2+ years ABA experience · Demonstrated leadership or management experience

Why This Role Exists

Most ABA clinics are run by a BCBA who never actually wanted to be a manager. The clinical authority ends up buried in facility budgets, vendor coordination, and scheduling emergencies and everyone loses. KEBM built the Clinic Manager role specifically to fix that. You want the hybrid: running a clinic AND supervising clinicians, because you're genuinely good at both. One of our current Clinic Managers earned her BCBA while in this seat and they’re staying, because the role is bigger than pure supervision and the operational side is where she does her best work.

How S.O.C.I.A.L. P.O.D.S. Work

S.O.C.I.A.L. P.O.D.S. is our proprietary group ABA therapy methodology a pod-based model where social skills, behavior intervention, and individualized goals are delivered inside a structured group dynamic. Here's how it works on the ground:

• Each pod has 3 to 6 clients with varied diagnoses autism, ADHD, ADD, Down syndrome, developmental delays grouped by age, skill level, and goal alignment.
• The facilitator-to-client ratio is 1:3 inside the pod.
• A supervisor is always on-site, and clinical support is always available in your pod. Your on-site supervisor is a Program Supervisor, BCaBA, or BCBA, and they move between pods providing real-time coaching, oversight, and support for challenging behaviors. You are never figuring it out alone.
• We use a push-in/pull-out model: group work happens inside the pod, and 1:1 intensive instruction pulls out when a client needs dedicated skill-building or behavior support.
• BCBAs and Program Supervisors move between pods providing real-time coaching, clinical oversight, and support for challenging behaviors.

Who We Serve

KEBM serves every client who walks through our doors no tiers, no priority treatment, no "real clients vs. drop-ins." That means:

• Insurance-funded ABA clients (Medi-Cal, Medicare, commercial insurance)
• Private pay therapy clients
• Open play participants at our Sensory Spot locations
• Camp participants spring break, winter break, summer, and any seasonal KEBM camp
• Consultation clients in adult residential and group home settings (Program Supervisor Master's level and above)

A camp kid gets the same quality of care as an insurance client. An open play family gets the same respect as a full-time ABA family. If that feels natural to you, you're going to fit here. If the idea of treating any of those clients as less-than bothers you, this isn't the place.

The Role — What You'll Actually Do

In this role, you'll:

• Own the clinic as a physical and operational environment — cleanliness, safety, facility maintenance, vendor relationships, emergency preparedness. If it affects whether the clinic opens on time and runs cleanly, it's yours.
• Manage scheduling across therapists, clients, and service settings — clinic, home, community, Telehealth. Keep the calendar tight, cancellations covered, and therapist-to-client match intentional.
• Run the clinic's budget and financial metrics — billable hours, productivity, cost tracking. You're not just spending; you're reporting on what's working and flagging what isn't.
• Supervise RBTs, Lead RBTs, and — as appropriate — Program Supervisor Trainees — real clinical supervision with accountability, not just operational oversight. This is 60% of your week and it's the heart of the job.
• Contribute to FBAs, treatment planning, and clinical decision-making — under Lead BCBA / ACD oversight. You're a clinician who runs a clinic, not an administrator with a supervision title bolted on.
• Own client onboarding, family communication, and retention — the clinic's front door is you. Every parent's first call, every intake question, every escalation lands in your inbox.
• Partner with the business development team — attending community events, informing marketing materials, contributing to client acquisition strategy for your clinic.

In your first 90 days, success looks like:

Full clinic operational ownership transferred, scheduling running cleanly, clinical supervision rhythm established with your team, and your first quarterly financial and clinical outcomes report delivered to the CD.

Who You Are

You might be perfect for this if:

• You actually want the hybrid — clinical supervision AND running a clinic. If you're only interested in one side, this isn't the right fit. The people who thrive here love that it's both.
• You've done ABA clinical work and you're comfortable with operations — budgets, schedules, vendor coordination, facility issues. If any of that sounds beneath you, you won't succeed here.
• You want to be the face of the clinic — staff, families, vendors, and community partners all look to you. You're the person who owns the answer.
• You're pursuing or hold your BCaBA/BCBA — and you see this role as the real bridge between pure clinical supervision and executive leadership. The pipeline from here leads to BCaBA, BCBA, or Assistant Clinical Director.

What You Get

Compensation

$75,000 – $95,000/year (Exempt, Salaried)—  salaried, exempt, published transparently.

We don't play the "competitive compensation" game, and we don't bait candidates with the top of the band and pay the bottom. Where you land in the range depends on credential level, experience, and market — and we'll tell you exactly why during the offer conversation.

Benefits — Full-Time Salaried

Medical, dental, and vision  •  Paid time off  •  Paid holidays  •  401(k) eligibility after qualifying period  •  CEU reimbursement for certification maintenance  •  Supervision hours for BCaBA/BCBA pathway at no cost  •  Professional liability coverage  •  Ongoing S.O.C.I.A.L. P.O.D.S. methodology training

Growth

At KEBM, your next role isn't hypothetical. We built a 15-step clinical pipeline from Social Skills Assistant through Chief Clinical Director, and every seat has a real compensation band, a real scope of responsibility, and a real path to get there.

Your direct next step from this role: BCaBA or BCBA (once certified), or Assistant Clinical Director for candidates who want to stay on the leadership track. Both paths are active for Clinic Managers.

Culture

We run on the S.O.C.I.A.L. P.O.D.S. framework, which means structured collaboration not chaos. Our leadership team (COO Lynda, Chief Clinical Director Maritza, Clinical Director Jazmin) actually leads, so you're not reporting into a black hole. Our CEO is a BCBA who built this from the ground up starting at $8.50/hour as a paraeducator in 1999 she gets what your day looks like.

Physical Requirements

This role is physically active. You'll spend most of your day standing, walking, sitting on the floor, transitioning between activities, and occasionally responding to challenging behaviors.

• Frequent (4–8 hours): sitting, standing, walking, simple grasping, reaching (all directions), bending, twisting, kneeling, squatting
• Occasional (1–3 hours): keyboarding, fine manipulation, stairs, lifting or carrying 1–50 lbs
• Crisis readiness: the ability to respond appropriately to behaviors including elopement, aggression (hitting, kicking, spitting, throwing), and self-injury — with full training and supervisory backup

This is not desk work. But you are never handling it alone a supervisor is always on-site and clinical support is always available.

What You'll Actually Encounter — The Honest Section

Most ABA job posts sanitize this part and then lose hires at day 30 when reality hits. We'd rather tell you now.

• Aggression — hitting, kicking, biting, scratching, throwing objects. Training and crisis protocols are in place; you'll never be expected to manage it alone.
• Elopement — clients running or leaving the session space. The clinic is designed to be safe; staffing is set to make elopement manageable.
• Self-injury — head-hitting, scratching, and similar behaviors. Protocols exist for every scenario.
• Non-compliance and task refusal — some sessions will test your creativity and persistence.
• Vocal stereotypy and scripting — understanding function is part of the clinical picture.
• Sensory-seeking and sensory-avoidant behaviors — our Sensory Spot locations are designed with this in mind.

Why we tell you this upfront:

Because we respect your decision-making. This work isn't for everyone and that's okay. But for the right person, there's nothing more rewarding than helping a child build the skills that change the trajectory of their life. And you won't be doing it alone a supervisor is always on-site, clinical support is always available, established crisis protocols are in place, and a team has your back.

The KEBM G-W-C Test

Three questions. Take 60 seconds with them before you apply. If you can answer all three with an honest "yes," send your resume today. If any one is a no, that's information too we'd rather you filter yourself now than find out three months in.

1.  Do you GET IT?

Do you understand what this role actually is the real work, the hard days, the kids and families we serve? Not the idealized version. The actual job.

2.  Do you WANT IT?

Not the paycheck. Not the title. The work itself. Do you want to do this specific job, with these specific clients, inside the S.O.C.I.A.L. P.O.D.S. model?

3.  Do you have the CAPACITY?

Time, skill, emotional bandwidth, physical readiness. The capacity question is not whether you're smart or capable it's whether your current life has room for this role to be done well.

Key Essentials to Behavior Management Corp is an equal opportunity employer. We are women-founded, minority-owned, and committed to hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.