Community Assets Coordinator

Job Description

Job Description

Description:

Cohere Life, Inc.

JOB DESCRIPTION: 4/2/26

Title: Community Assets Coordinator

FLSA Status: Non-exempt

Reports to: Director, Community Assets

Location: Eastmark – Mesa, Arizona

Summary

The Community Assets Coordinator (the “Coordinator”) for Eastmark will actively support the community values, vision, and philosophies, while demonstrating a style of support and organization that allows residents needs to be met with a high level of satisfaction. The Coordinator will provide a warm, welcoming, professional approach when interacting with residents, colleagues and vendors while utilizing their knowledge of landscape and facilities operations. Specifically, the Coordinator will monitor the operational needs of community amenities and common areas to ensure optimal care and function and, as necessary, carry out maintenance and repair functions with assistance from vendors as needed.

Scope

• Coordinate and monitor on-going landscape maintenance and installation projects.
• Anticipate, analyze, and resolve field operational problems in a timely manner.
• Assist with requests to vendor & contractor for bids & proposals.
• Assist with budget preparation; manage maintenance budgets and schedules as required.
• Assist with maintaining an up-to date tree inventory database system.
• Prepare weekly reports on landscape repairs, fountains, playground equipment and maintenance concerns.
• Attend regularly scheduled landscape coordination meetings with landscape partners.
• Submit work orders as required and follow-up to ensure resolution.
• Respond to inquiries from community stakeholders regarding landscape maintenance protocol and concerns by conducting inspections and other tasks.
• Coordinate with Operations Team to track & resolve landscape related community concerns (CCFs) and work orders.
• Maintain and track requests (locations, entity, and other details) for community wide tree and plant replacement projects.
• Coordinate and monitor facility service, maintenance and renovation projects including pools and water features.
• Assist with scheduling, repairing, maintaining all outdoor structures, amenities, lighting, etc. that may fall under the responsibility of the Association. This may include responsibilities such as CFD roadways, street lighting, etc.
• Assist with amenity inventories.
• Assist with the coordination of consultants, including site evaluations, internal concept development, and review of plans and specifications.
• Assist in record keeping of turnover documentation from the Developer to the Association.
• Assist with processing landscape and facilities related expenses for payment.
• Assist the Director, Community Assets with preparing master contract documents, addendums and change orders for landscape and facilities related contracts.
• Ensure collection, tracking and verification that contracted vendors are in compliance with insurance requirements.
• Assist the Senior Landscape and Facilities Manager with electronic filing of documents in SharePoint and the community website.
• Attend after-hours meetings and events as needed.
• Other responsibilities as assigned.

Attributes

Key attributes for a successful Community Assets Coordinator include, but are not limited to the following capabilities, qualifications, and performance skills:

• Comfort interacting with and educating homeowners through effective, articulate communication is essential.
• Passion for people and ability to engage in authentic, meaningful ways.
• Collaborative; predisposed to partnership and teamwork.
• Personable, tactful, and diplomatic.
• Skilled in written and verbal communication including ability to manage tense interactions with poise.
• Predisposition to problem-solving.
• Flexible and adaptable to changing circumstances and priorities.

Experience | Minimum Qualifications

• College coursework and/or equivalent skill-based technical training is preferred.
• Working knowledge of the local landscape maintenance industry required.
• Experience in landscape management, construction, arboriculture, water management, facilities management, building trades, and swimming pool maintenance is highly desired.
• Solid knowledge of plant palettes common to an Arizona landscape preferred.
• Ability to communicate effectively with a team of skilled and technically trained consultants and contractors required.
• Fluency in Spanish is preferred.
• Ability to work in a team environment and on multiple projects simultaneously required.
• Proficient in Microsoft Excel, Word, databases, and various project applications required.
• Maintain CPR, First Aid and AED certifications.

Work Environment

• The Coordinator should expect to work a flexible schedule, including evenings, weekends, and some holidays.
• Ability to provide one’s own transportation; must have a current drivers’ license and an acceptable driving record.
• May be required to frequently lift and/or move up to thirty (30) pounds and be on feet for extended periods and be physically able to complete execution of duties.
• Must be able to work in indoor and outdoor environments during sometimes extreme weather conditions.

Operating Principles

In furtherance of our mission team members will:

• Instill a sense of fun and enthusiasm into everything we do.
• Encourage a dynamic collaboration between internal and external stakeholders.
• Exercise tact, diplomacy and fair-mindedness in all interactions while providing exceptional customer service.
• Reflect a work style based on inclusiveness, mutual respect, consensus-building, and responsiveness to changing needs and opportunities.
• Embrace the vision, goals, and aspirations of Cohere.

Job Type: Full-time

Salary Range: $24.00 - $28.84 per hour; up to 40 hours per week

Benefits:

• 401(k)
• Dental Insurance
• Health Insurance
• Vision Insurance
• Paid Time Off

Cohere is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Once an adequate number of qualified candidates have been identified, the job posting may be withdrawn or closed.