Inventory Logistics Coordinator

Inventory Logistics Coordinator

Schedule: Monday-Friday, 9am-5:30pm. Off on Saturday and Sunday.

The Inventory & Logistics Coordinator is responsible for the day-to-day coordination of inventory, receiving, distribution, transportation, and logistics activities across Animal Care Centers of NYC (ACC). This position ensures that supplies, equipment, donations, and animal care essentials are accurately received, tracked, stored, distributed, and transported between ACC locations and external partners in a timely and organized manner.

This is a hands-on, field-based position requiring frequent travel between ACC locations, headquarters, storage facilities, vendors, donors, and other designated locations. The Coordinator physically handles inventory and equipment, loads and unloads vehicles, and works in warehouse, storage, shelter, office, and outdoor environments. The role requires strong organizational and time-management skills, attention to detail, sound judgment, and the ability to drive responsibly and patiently throughout New York City.

Required Qualifications:

• Minimum of 3 years of professional experience in inventory management, logistics, supply chain, warehouse operations, transportation, distribution, procurement, or a related field required.
• Valid driver's license with a clean driving record required.
• Demonstrated hands-on experience handling inventory, warehouse operations, and multi-site logistics.
• Strong organizational and time-management skills with the ability to work independently, exercise sound judgment, and follow established procedures.
• Ability to work effectively in a fast-paced, service-oriented environment.
• Demonstrated ability and willingness to drive regularly throughout all five boroughs of New York City and to designated external locations as required by departmental operations.
• Ability to operate a vehicle for extended periods in urban traffic and navigate NYC delivery routes.
• Ability to work indoors and outdoors in varying weather conditions and to safely load, unload, carry, push, and pull inventory, supplies, equipment, crates, and other materials.
• Strong professional communication skills, with the ability to communicate effectively with internal departments, vendors, donors, carriers, and external partners.
• Ability to lift at least 50 lbs.

Benefits

ACC values work/life balance and offers a generous paid-time-off (PTO) package that includes vacation time, birthdays off, personal days and sick pay. We also value physical and mental health by offering a great open access Cigna medical, dental and vision insurance at a low premium to our employees as well as 401K and Pension, Life Insurance. We also have on-the-job training for 2-4 weeks, periodic all staff trainings to include safety, DEI, cross training, and other growth opportunities.

Because ACC is a nonprofit, employees may be eligible for loan forgiveness, cancellation, and/or consolidation under the Public Service Loan Forgiveness program (PSLF). Created under the College Cost Reduction and Access Act of 2007, PSLF allows borrowers who work full time for nonprofits and government agencies to have their outstanding debt forgiven tax-free on Federal Direct Loans, after making 120 qualifying monthly payments under a qualifying repayment plan.

Essential Job Functions:

• Receive, inspect, count, organize, and record incoming supplies, donations, and equipment; resolve or report delivery discrepancies.
• Prepare supplies, materials and equipment requested by staff, and transport within, and throughout, the care centers.
• Transport, deliver and distribute supplies, equipment, documents, donations, and other approved materials safely and responsibly throughout the five boroughs and other designated locations.

Other Responsibilities:

• Receive, inspect, verify, unbox, organize, and accurately record incoming inventory, supplies, donations, and equipment.
• Organize and maintain storage areas so materials are clearly identified, accessible, properly stored, and maintained in accordance with ACC standards.
• Support the organization and distribution of large-volume donations and recurring orders across multiple ACC locations.
• Perform scheduled physical inventory counts and adhere to inventory control procedures.
• Track the movement of supplies and equipment between storage areas, departments, headquarters, and care centers.
• Identify inventory discrepancies, shortages, fulfillment errors, damaged goods, and incorrect or missing shipments, and communicate these issues to the Associate Director.

Logistics, Transportation & Multi-Site Operations:

• Perform timely distribution of supplies, equipment, donations, and other materials between ACC care centers, headquarters, storage locations, vendors, donors, and external partners.
• Follow and support ACC's established transportation schedule, including regularly scheduled Tuesday and Friday transports and additional transportation needs as assigned.
• Prepare, pack, label, document, and verify outgoing shipments and internal transfers prior to transportation or delivery.
• Ensure items are delivered to the correct location, department, and recipient and that deliveries are appropriately documented.
• Coordinate and complete pickups and deliveries from vendors, donors, community partners, carriers, and other external locations.
• Coordinate with ACC staff to consolidate transportation needs and reduce unnecessary trips and inefficient use of staff time.
• Assist with returns and shipments through carriers such as FedEx, UPS, and other designated delivery services.
• Maintain accurate documentation for internal shipments, transfers, pickups, and deliveries.
• Ensure transported materials are handled, secured, and delivered in accordance with ACC procedures and applicable safety requirements.
• Maintain assigned vehicles, equipment, and transportation supplies in an organized and safe condition and report maintenance or operational concerns promptly.
• Assist with loading and unloading supplies, equipment, crates, and other materials as required.
• Assist with special projects, organizational initiatives, emergency logistics needs, and other assignments as directed.
• Complete other duties as assigned by the supervisor.
• Fear Free certification within 30 days of hire.
• Complete other duties as assigned by supervisor

Preferred Qualifications:

• Associate's degree in Logistics, Supply Chain Management, Business Administration, Operations, or a related field preferred.
• Experience with NetSuite, barcode/scanning systems, or comparable inventory/logistics platforms preferred.
• Familiarity with NYC transportation routes, delivery logistics, parking regulations, and field-based operations preferred.

Work Environment:

At ACC it's all hands-on deck. We work together as a team, which means you may be asked to help with tasks that involve working outside in all sorts of weather. As a busy animal shelter in one of the biggest cities in the world it can get noisy inside. Employees should have the ability to remain calm yet professional in stressful situations involving animals and/or members of the public. Animal Care Centers houses hundreds of animals in its facilities at any given time and with that comes fur, odors and other airborne particles in abundance.

ACC offers many low-cost services to pets and people in need. This includes compassionate end-of-life services for people who cannot afford to go to a private veterinary office but still want to provide a professional and peaceful transition for their beloved pet.

Reports to: Associate Director, Inventory & Logistics

Overtime: This is a non-union position and is eligible for overtime.