Shipping & Import Coordinator

Job Title:  Shipping & Import Coordinator 

Location:  Amherst, NY 

Employment Type:  Direct Hire 

Industry:  Chemical Raw Materials Distribution 

Compensation: $24-29.00/HR 

Schedule:  Monday-Friday flexible 8-hour workday between 7:30 AM and 5:00 PM . 

About the Opportunity:  The Shipping & Import Coordinator is responsible for managing both domestic outbound shipping and international inbound imports. This role ensures customer orders are shipped accurately and on time while coordinating imported materials from suppliers through customs clearance to final delivery. The Shipping & Import Coordinator serves as the primary liaison with carriers, freight forwarders, customs brokers, and internal teams to ensure efficient, compliant, and cost-effective transportation across the U.S., Canada, and Mexico.

Why You'll Love Working Here:

•Supportive, team-driven culture that values collaboration, transparency, and accountability

•Opportunity to grow your career with a global workforce solutions leader serving multiple industries

•People-first environment that encourages employees to bring their authentic selves to work

•Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates

Why This Opportunity is Exciting:

This role offers the chance to join a company that prioritizes both people and performance—where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Sound like a good fit?

What You'll Do:

• Coordinate domestic and international shipments using Microsoft Dynamics GP.
• Manage inbound imports from booking through customs clearance and warehouse delivery.
• Prepare and maintain shipping and import documentation (BOLs, commercial invoices, CoAs, USMCA, PAPS, etc.).
• Coordinate with carriers, freight forwarders, and customs brokers to ensure on-time deliveries.
• Oversee cross-border shipments between the U.S., Canada, and Mexico while ensuring regulatory compliance.
• Monitor shipment status, communicate updates, and resolve transportation, customs, and freight issues.
• Maintain accurate shipping, receiving, and inventory records within the ERP system.
• Track freight and duty costs to support landed cost reporting.
• Assist with warehouse receiving, inventory counts, and continuous process improvements.
• Partner with Customer Service, Purchasing, Finance, Warehouse, and Supply Chain teams to ensure efficient operations.

Job Requirements

What You'll Bring:

• 1-3+ years of experience in shipping, logistics, import/export, warehouse operations, or supply chain preferred.
• Experience coordinating domestic and international shipments is a plus.
• Familiarity with shipping documentation, customs paperwork, bills of lading, commercial invoices, USMCA, and PAPS documentation preferred.
• Experience working with ERP systems (Microsoft Dynamics GP or similar) and Microsoft Office, particularly Excel.
• High school diploma or GED required; additional education in Supply Chain, Logistics, or Business is a plus but not required.

Additional Information:

After you , you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

By ing for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Acara Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may . Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Website Privacy Policy | Acara

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.