Senior Project Manager (Houston, TX)

Job Description

Job Description

Job Description

Senior Project manager candidate is an experienced, innovative and decisive individual who can work effectively in a highly collaborative, team-based environment; can set goals and expectations and hold others accountable; can encourage and mentor others; is approachable, empathetic and outgoing; can quickly grain trust and respect and can establish and maintain relationships both internally and externally.

Senior PM Responsibilities:

1. Time Management
   • Ability to work on multiple projects or run projects with advanced complexities.
2. Staff Development
   • Senior PM can manage multiple project teams and mentor direct reports or manage a more extensive staff on one of the company’s projects with high complexities.
   • Senior PMs should emphasize the career development of the individuals who report to them.
   • Senior PMs should take lessons from PM Huddles and communicate that across their various project teams to ensure consistency across the organization.
3. Reporting
   • Senior PM should be able to provide high-level project reporting to the Project Exec and Regional VP.
   • Senior PM should have a propensity for early identification of risks and report those risks and the risk mitigation plan to the Project Exec and Regional VP. The Senior PM is responsible for implementing those risk mitigation plans and reporting on how the issue is being resolved.
   • Senior PM should be able to report the project’s health during company EOM reviews. Senior PM is responsible for preparing and presenting information.
4. Preconstruction
   • If required or available, the Senior PM should participate in preconstruction meetings and work with the preconstruction team to ensure that the project is set up for success once the NTP is issued.
   • Senior PM may be responsible for working with preconstruction to develop bid tabs to ensure proper scope coverage.
5. Business Development
   • Senior PMs should participate in extracurricular activities and foster relationships with industry clients, designers, and subcontractors.
   • Throughout meetings in which the Senior PM is present, the Senior PM should be able to discuss and uncover leads for potential new projects and feed them to the BD team to track.

Project Management Responsibilities.

• Senior PM will manage other project team members to ensure the following activities happen. On complex projects where the Senior PM may have staff that is not comprised of a PM, the Senior PM will be responsible for performing and delegating the activities listed below.
• Project Administration
  1. Prime Contract
     • Understand the prime contract and how to manage the project under those terms and conditions.
     • Prepare for and conduct OAC meetings.
     • Generate SOVs and produce monthly project billings, tracking receivables and communicating to upper management about the payment status.
     • Manage design teams to ensure information is provided promptly to facilitate the project schedule.
  2. Subcontract
     • Assist or conduct weekly subcontractor meetings, QC meetings, project coordination meetings, etc.
     • Review & approve subcontractor SOVs—process subcontractor billings.
     • Process vendor billings.
     • Manage subcontractors to ensure their contract document obligations are met.
     • Address and deal with subcontract back charges.
     • Support PM in resolving subcontractor conflict resolution.
  3. Internal
     • Conduct weekly staff meetings to review the project's health and problem identification/resolution.
     • Assist in preparation and attend subcontractor preconstruction meetings.
     • Review and ensure accuracy/compliance for all daily reports.
• Financials
  1. Forecasts
     • Timely and accurate forecast to properly portray the estimated cost to complete project cost codes.
  2. Change Management
     • Management of changes both on the Owner and Subcontractor side. Understanding costs to properly vet changes and packaging into professional format with appropriate backup for processing.
     • Timely management of changes so that CM software portrays proper estimated cost at completion and fee.
  3. Knowledge of Procore Financial Module. Including setting up prime contract SOV, budget, cost codes, financial markups, invoicing, formatting, etc.
• Schedule
  1. Ability to develop a project baseline schedule with proper logic, sufficient project details, and proper durations to establish an overall project schedule.
     1. Understand contractual requirements to track delays and project float.
        • Consistent project schedule updates to accurately reflect the actual dates, remaining durations, and projected project finish.
        • Communication with the project superintendent to manage and execute the project schedule/plan.
        • Participate in major pull planning sessions and help facilitate the superintendent’s pull planning sessions.
        • Ability to input project delays into the project schedule to accurately reflect impacts on the project schedule.
        • Assist and work with the project superintendent to resolve schedule issues in the field.
     2. Project buyout, including managing the project budget and creating comprehensive scopes of work that ensure complete coverage. Lead negotiations with subcontractors relative to the scope of work.
     3. Ensure timely and accurate submittals and materials release to facilitate the project schedule. Depending on the job staff, the PM may be responsible for the management of PE or APM to ensure the same.
     4. Ensure the procurement log is maintained.
     5. Assist in the preparation for and participation in QC phase meetings.
     6. Ensure the superintendent is conducting appropriate inspections to produce specified quality.
     7. Ensure that QC meetings are adequately documented.
     8. Look ahead for problems that will impact the schedule, quality of scopes, gaps, and compatibility.
     9. Creating RFIs to propose solutions and mitigate project schedule, cost, and quality impacts.
  2. Work with the safety department to implement and adhere to BC safety policies.
• Talent Development
  1. Demonstrates a firm understanding of the above-listed responsibilities and can train others to perform these duties.
  2. Understanding of management principles and how to hold project team members accountable.
  3. Work well with others and treat all team members with respect.
  4. Ensure that the admin is part of a team and assist with managing admin duties so they do not get overloaded when working with multiple projects/PMs.
• Client Satisfaction
  1. Ensure that the client receives the project on time, within budget, and with the expected quality.
  2. Control the project to foster the experience that the client desires.
  3. Lead professional OAC meetings to ensure that the client feels heard and comfortable and that the project team has the client’s interests at the forefront of decision-making.
• Business Development
  1. Attending Butler-Cohen happy hours and other networking events, grow and expand your network.
  2. Understand the client’s following projects. Communicate and have the client understand why they want you / Butler-Cohen back.
  3. Feed the BD department with potential leads on new work.

Education/Experience Required:

• BS or MS degree in Engineering or Construction Management
• 8+ years of Project Management experience on $5 million plus construction projects
• Or an equivalent combination of education and experience

Skills/Abilities Required:

• Must have the ability to work flexible hours, including weekends.
• Willingness to travel in the market and/or relocate based on project location.
• Able to work in all elements of the outdoor environment, which include the heat, cold, rain, snow, wind, etc.
• Able to access the entire jobsite, including stairs, scaffolding, ladders, elevation changes, etc.
• Can work in physical positions including kneeling, sitting, standing, squatting, bending over, etc.
• The ability to establish and maintain a positive and professional working relationship with individuals at all levels of the company, including client representatives and subcontractors.
• Must be able to work and perform duties with minimal supervision and must have extensive problem-solving skills.
• Must have basic computer skills, including Microsoft Office Suite and Project Management software (Procore preferred).
• Strong working knowledge of all project documents, including specifications, plans, submittals, subcontracts, shop drawings, and any other project-specific documents.

Working Conditions:

• May require extensive travel.
• May require significant work and visits to construction job sites, during all stages, in all types of weather conditions
• Must be able to perform activities requiring the use of arms and legs, including climbing ladders/scaffolding, lifting & handling materials, walking & balancing, and stooping.
• Must be able to speak & hear detailed information through oral communication.
• Must be able to see clearly and recognize small details.
• Prolonged periods of sitting at a desk and working on computers
• Work is performed in an office environment.