Guidance Clerk

Guidance Clerk - Liberty Middle School

Under general supervision, performs routine clerical duties to help maintain effective and efficient office operations. Reports to the School Principal.

Essential Functions:

• Assists with school wide and student specific testing.
• Processes transcripts and mails to colleges and other graduate schools and coordinates college/military visits.
• Coordinates assignments and other activities for homebound students.
• Coordinates programs and paperwork for activities to better the student body.
• Fills requests and processes files for law enforcement or other state programs as requested.
• Assists with new student registration.
• Performs general clerical functions, which may include, but are not limited to, entering data into the computer; establishing files; typing, copying and filing correspondence and other documents; faxing; processing various bills, forms and applications; collating materials; and processing mail.
• Performs receptionist duties by answering the telephone, screening callers, greeting, transferring and relaying messages through school faculty/staff to parents or students, and announcing or routing visitors, as necessary.
• Assists supervisor and other staff with special projects as assigned.
• Receives, reviews, prepares and/or submits various records and reports including various forms, logs, records, special and routine reports, requisitions, memos, and correspondence.
• Maintains or create bulletin boards or prepare the school newsletter, as necessary.
• Maintains or keep safe student records or other documents, as necessary.
• Operates a variety of equipment, such as a computer, Internet, email, printer, scanner, typewriter, copier, fax machine, adding machine, laminating machine, scanner, telephone, and walkie-talkie.
• Interacts and communicates with various groups and individuals, such as the immediate supervisor, other District administrators and staff, school administrators and staff, co-workers, students, parents, and the general public.

Performs related duties as required.

Minimum Education and Training: 2-year associate degree or higher, or 60 semester hours of college course work, and Silver Level WorkKeys, or WIN Readiness Assessment at Silver level

Minimum Qualifications and Standards Required:

Physical Requirements: Must be physically able to operate a variety of machines and equipment, including a computer, basic office equipment, and telephone. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time. Must be able to lift and/or carry weights of five to ten pounds.

Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or direction from supervisors.

Language Ability: Requires the ability to read a variety of policies and procedures, computer manuals, and reference materials. Requires the ability to enter data into the computer and prepare records, correspondence, and reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence.

Intelligence: Requires the ability to apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form, and to deal with problems involving several concrete variables in or from standardized situations. Requires the ability to make routine independent judgments in absence of supervision, and to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information and to understand and implement basic office machinery functions.

Manual Dexterity: Requires the ability to handle a variety of items, equipment, control knobs, and switches. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have moderate levels of eye/hand/foot coordination.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, and to follow verbal and written instructions. Must be able to communicate effectively and efficiently with persons of varying educational backgrounds and in a variety of technical and/or professional languages.

Numerical Aptitude: Requires the ability to add and subtract totals, to multiply and divide, to determine percentages and decimals, and to determine time. Must be able to use practical applications of fractions, percentages, ratio and proportion.

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape, and visually read various information.

Motor Coordination: Requires the ability to coordinate hands and eyes using office machinery.

Color Discrimination: Requires the ability to differentiate colors and shades of color.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines.

Physical Communication: Requires the ability to talk and/or hear with talking defined as expressing or exchanging ideas by means of spoken words and hearing being defined as perceiving nature of sounds by ear.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

All candidates must be able to pass an extensive background investigation before being hired.

The School District of Pickens County does not discriminate for reasons of age, race, sex, handicap, national origin, or religion in its communications with students, employees, the community, applicants for employment, events, or for access to its services.