Assistant Town Clerk

Assistant Town Clerk

PrideStaff is assisting a Palm Beach municipality with recruitment for an Assistant Town Clerk, who will work alongside the Town Clerk in managing, coordinating, and executing the daily administrative, legal, and operational functions of the Town Clerk's Office.

Core Responsibilities: Prepares Town Council agendas and packets, transcribes meeting minutes, manages municipal election processes, and handles public records requests in compliance with Florida statutes.

Board & Committee Administration: Oversees the recruitment, onboarding, binder preparation, semi-annual goals, bi-annual ethics training, and annual appreciation luncheon for boards and committees.

Operational & Legal Duties: Publishes legal advertisements, notarizes documents, administers oaths of office, updates website content and newsletters, and assists with departmental budget preparation and monitoring.

Leadership & Supervisory Role: Serves as acting Town Clerk in their absence, supervising staff, approving timesheets, exercising independent judgment, and receiving legal documents.

Required Qualifications: Bachelor's degree in Records Management, Public Administration, Business Administration, or a related field (or equivalent experience); 3 years of experience in records and office management; a valid driver's license.

Preferred Qualifications: Certified Municipal Clerk (CMC) designation, prior experience with Florida local government and election procedures.

Software/Systems: The position requires strong day-to-day proficiency with Microsoft Office, particularly Word, Excel, Outlook, and PDF/document-management tools. Experience with municipal agenda-management or meeting-management software would be highly desirable. The candidate should be comfortable learning specialized systems used to prepare agendas, meeting packets, minutes, and public-facing meeting materials.

MUST HAVES:

• Strong written communication able to listen to a live discussion and produce an accurate, well-organized written summary (not transcription). This is the No. 1 skill for this role.
• High attention to detail in long, formatted documents (proofing, records, correspondence).
• Comfortable handling records/documents that are subject to public disclosure (e.g., legal, government, healthcare compliance, or similar records-handling background).
• Able to work independently with minimal real-time supervision in a small office.
• Taking detailed feedback/edits on written work well and applying it without much back-and-forth.

Compensation / Pay Rate (Up to): $32.54 - $55.17