Asset & Wealth Management, Client Solutions Group - Administrative Assistant, Chicago Chicago

Asset & Wealth Management, Client Solutions Group - Administrative Assistant, Chicago location_on Chicago, IL, United States This administrative assistant role supports integration of two Partners into the Client Solutions Group. The Role Our Administrative Assistants provide high-quality, proactive administrative support within a fast-paced, team-oriented environment. This role partners closely with business leaders, firm executives and assistant colleagues to ensure seamless calendar management, meeting coordination, travel logistics, and day-to-day operational support, while exercising sound judgment, discretion, and professionalism at all times. Coverage needs may evolve based on business priorities and location. Job Summary & Responsibilities Maintain complex and extremely detailed calendars across multiple time zones, including senior-level internal/external meetings and conference calls; prioritize client meeting requests and all related client logistics – responds and follows up on requests in a timely manner. Coordinate a high volume of client-facing travel arrangements, including visa procurement when applicable, and process expense reports in a timely manner. Adhere to Compliance regulations and firm policies, gaining the relevant approvals. There will be a focus on sponsorships, client events and gifts & entertainment as related to ERISA requirements. Manage a high volume of phone calls and inbounds, interacting with high-level business leaders and clients in a professional and effective manner. Support ad hoc office management duties (facilities management, scanning, copying, filing, expense support, inventory & supply ordering, etc.). Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly. Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required for Partner-level support. Flexibility to support assistant colleagues and cover when necessary. Qualifications Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information. Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication, comfortable working with people at all levels across the organization. Extreme attention to detail and organizational skills, with ability to prioritize tasks. Quick learner and self-starter with excellent anticipation skills. Proactive problem solver and independent thinker; ability to follow up as often as necessary. Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline-driven environment. Adaptable to new technologies, familiarity with Microsoft Office Suite, including MS Word, Excel, PowerPoint and Outlook is required. Additional familiarity with AI software, including but not limited to Microsoft CoPilot is preferred. Highest degree of integrity, professionalism, and diplomacy is required. Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required. Familiar with travel & expense platforms such as SAP Concur or American Express Global Business Travel. Supportive team player with a positive attitude, enthusiastic about bringing the team together. Ideal candidate has at least 3 - 5 years of administrative assistant experience and preferably from a banking, financial services background. Candidate must be located onsite in either the Chicago or Wheaton office as this role is fully onsite. Flexibility may be required at times to travel between regional offices, subject to business needs. As such, a valid driver’s license is required. Salary Range The expected base salary for this Chicago, Illinois, United States-based position is $55,000-$110,000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end. Benefits Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here. Healthcare & Medical Insurance We offer a wide range of health and welfare programs that vary depending on office location. These generally include medical, dental, short-term disability, long-term disability, life, accidental death, labor accident and business travel accident insurance. We offer competitive vacation policies based on employee level and office location. We promote time off from work to recharge by providing generous vacation entitlements and a minimum of three weeks expected vacation usage each year. Financial Wellness & Retirement We assist employees in saving and planning for retirement, offer financial support for higher education, and provide a number of benefits to help employees prepare for the unexpected. We offer live financial education and content on a variety of topics to address the spectrum of employees’ priorities. Health Services We offer a medical advocacy service for employees and family members facing critical health situations, and counseling and referral services through the Employee Assistance Program (EAP). We provide Global Medical, Security and Travel Assistance and a Workplace Ergonomics Program. We also offer state-of-the-art on-site health centers in certain offices. Fitness To encourage employees to live a healthy and active lifestyle, some of our offices feature on-site fitness centers. For eligible employees we typically reimburse fees paid for a fitness club membership or activity (up to a pre-approved amount). Child Care & Family Care We offer on-site child care centers that provide full-time and emergency back-up care, as well as mother and baby rooms and homework rooms. In every office, we provide advice and counseling services, expectant parent resources and transitional programs for parents returning from parental leave. Adoption, surrogacy, egg donation and egg retrieval stipends are also available. Benefits at Goldman Sachs Read more about the full suite of class-leading benefits our firm has to offer. #J-18808-Ljbffr