Events Coordinator & PFA Liaison

About The Derryfield School The Derryfield School is a coeducational, independent day school serving grades 6-12, inspiring bright, motivated young people to be their best and providing them with the skills and experiences needed to be valued, dynamic, confident, and purposeful members of any community. Position Summary The Events Coordinator & PFA Liaison is a high-impact, collaborative role responsible for the end‑to‑end execution of signature Philanthropy & Engagement (P&E) events and serving as the primary professional bridge to the Parent‑Faculty Association. This position is highly collaborative, working closely with the marketing team on social media and school leadership on community engagement. The ideal candidate is a self‑starter with high social‑emotional intelligence, excellent communication skills, and an entrepreneurial spirit who can manage complex logistics while maintaining a warm, professional presence for families and donors. Core Responsibilities 1. Philanthropy & Engagement (P&E) Event Coordination Event Portfolio: Manage GrandFriends’ & Founders’ Day, Fall Philanthropy Kick‑Off, Reunion, Regional Alumni Gatherings, Alumni Winter Break Lunch, Alumni athletic events (Lax/MHT, Basketball, Soccer), Spirit Days (3x), and house parties. End‑to‑End Logistics: Pull invite lists, create nametags, coordinate decor, Buildings & Grounds, IT/Audio‑Tech, book facilities via master calendar; support other campus events. Communications: Design and distribute digital invites/push pages, build registration landing pages, maintain event‑related website content. Vendor & Budget Management: Coordinate rentals, decor, bartending, catering with external vendors; manage event budgets for fiscal responsibility. 2. PFA Liaison & Volunteer Management Leadership partnership: Meet monthly with PFA President; attend semi‑annual meetings with Head of School to align goals and support succession planning. Volunteer Support: Recruit and support Class Parents; lead orientations and support committee chairs. Administrative Oversight: Create registration forms/links; maintain parent nametags; complete work orders for PFA events; coordinate supply orders. Cookie Swap: Manage StaffHoliday Cookie Exchange, including staffallergy surveys, kitchen coordination, gift card purchasing. Spring Celebration: Support PFA volunteers and P&E team in executing annual spring Music Bingo fundraiser. 3. Major School Milestone Support Graduation & Milestones: Key member of planning team for Graduation (logistics, rentals); Back‑to‑School Picnic; Back to School Night. 4. Social Media & Communications Digital Strategy: Support marketing & communications with social media execution across Meta (Instagram/Facebook) and LinkedIn; manage the social media calendar to promote events and build engagement. Editorial Support: Assist with content development, writing, and editing for Derry fi eld Today. Event Postcards: Coordinate with MarCom on creation and distribution of quarterly event postcards sent to community. Relationship Management: High social‑emotional intelligence and ability to work effectively with diverse stakeholders (parents, donors, staff). Organizational Mastery: Exceptional attention to detail and ability to manage multiple projects with competing deadlines. Communication: Strong professional writing, design (Canva), and oral communication skills. Technical Proficiency: Ability navigate donor databases, website CMS, social media platforms. Qualifications Required: Bachelor’s degree from accredited educational institution and 1‑3 years of related experience. Preferred: Experience with Raiser’s Edge or similar donor management systems; Experience with Canva, Google Business Suite, and social media strategy. Background in independent school advancement or event management. #J-18808-Ljbffr National Association of Independent Schools