Office Administrative Assistant

Job Description

We are searching for an Office Administrative Assistant for our Sacramento-based client who will provide essential administrative, operational, and accounting support across the organization. This role is ideal for a detail-oriented professional who excels in maintaining accurate records, supporting accounts payable and invoicing activities, and ensuring smooth day-to-day office operations. The Office Administrative Assistant will collaborate closely with internal teams to coordinate travel, support project setup, assist with company events, and help maintain efficient business processes.

We're seeking a proactive, organized, and service-focused individual who thrives in a dynamic environment and brings strong communication, time-management, and problem-solving skills. This is an excellent opportunity to join a collaborative team while contributing to reliable operational support and a positive employee and client experience.

• Pay: $28
• 100% onsite

Responsibilities

• Support accounts payable processes, including invoice handling, scanning, filing, and record maintenance.
• Assist with credit card receipt tracking, reconciliation spreadsheets, and financial data entry.
• Provide general office support: answering calls, greeting visitors, managing mail, shipments, and supply orders.
• Prepare agendas, presentations, and materials for staff meetings; assist with travel arrangements.
• Support company events by coordinating logistics, communications, and administrative tasks.
• Assist with project setup in accounting and project management systems; maintain accurate project records.
• Provide cross-department administrative support as needed.

Skills & Qualifications

• Associate degree in Business, Accounting, Finance, or related field preferred.
• 2+ years of administrative, operations, accounting, or office support experience preferred.
• Proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word).
• Strong data entry, recordkeeping, and organizational skills.
• Excellent attention to detail, communication skills, and ability to manage multiple priorities.
• Customer-service mindset with professionalism and adaptability.
• Ability to learn new software systems and support cross-functional teams.