Administrative Asst

Job Summary Under minimal supervision, provide secretarial and administrative support to the Director of Child Care & Family Services at Salt Lake Community College (SLCC). Serve as a receptionist, Director Designee, and Assistant Director as needed. Assist child care teams at South City Child Care and Jordan Campus. Maintain licensing, accreditation, child files, and support fiscal management. May supervise work‑study and part‑time employees and reconcile accounts between software applications. Essential Duties & Responsibilities Support the operations of the location by physically assisting in classrooms, conducting tours, covering breaks, and serving as a resource for parents and staff during operating hours. Manage general office duties: correspondence, reports, meeting minutes, calendar, filing, mail distribution, and implementation of new procedures. Work with the Director to organize Outlook calendar, complete college reports, and meet deadlines. Generate reports from Procare or Excel as requested. Process invoices, approve purchases, complete budgetary transactions, arrange travel, and reconcile mileage reimbursement. Assist Director and Assistant Director with account reconciliation, contracts, accounts receivable, and collections. Post part‑time staff positions, process new‑hire paperwork, contracts, training, record keeping, and coordinate institutional marketing requests. Respond to community and student inquiries. Manage childcare needs: order materials and supplies, coordinate with food vendors, order meals for children and events, and submit mileage and P‑card purchases. Support the Director with accreditation paperwork, licensing paperwork, child files, classroom slots, staff files, and other required documentation. Assist with event management for parent engagement activities. Provide classroom support as required by legal ratios. Assist with payroll, timecards, and employee evaluations. Attend monthly evening staff meetings and training for professional development. Supervise work‑study students as required. Complete contracts, billing, collections, and reconcile parent accounts between Banner and Procare. Act as Director Designee when the Assistant Director is absent. Maintain licensing, accreditation, child files, and federal food program paperwork for CACFP. Handle CACFP documentation: point of service, attendance, totals, menu production, meal counts, data entry, eligibility applications, transportation sheets, meal totals, and audit teacher work. Perform business errands and deliver items as needed. Provide meal service for CACFP and classroom supervision as defined by the Bureau of Child Care Licensing. When acting as a teacher, interact with children and meet accreditation and licensing requirements. Other duties as assigned. Knowledge, Skills & Abilities Understand the importance of early childhood learning. Work effectively with students, faculty, staff, and the public over the phone and in person. Maintain professionalism in a high‑stress environment. Navigate and resolve conflicts with parents, staff, or children. Learn and follow college policies and procedures. Communicate effectively both verbally and in writing. Work in a busy, changing environment. Apply general accounting, budgetary, and fiscal operations knowledge. Work with children to maintain required ratios. Track expenditures, data, and create reports. Prioritize, meet deadlines, and manage multiple projects. Adjust priorities to meet evolving needs. Handle confidential information appropriately. Proficient in Word, Excel, Access, and Outlook; basic webpage editing accepted. Perform detailed work with accuracy. Serve as Director Designee when needed. Prepare meals and track service accurately. Communicate with diverse groups, including individuals with disabilities. Minimum Qualifications Associate’s degree or 60 credits post‑high school. 1–4 years of related full‑time experience (part‑time may be considered on a prorated basis). At least 18 years of age. Pass background check, TB test, basic physical, food handlers permit, and other licensing requirements. Ability to lift up to 50 lbs occasionally, 30 lbs daily, bend, move, and interact with children at their level. Dependable and authorized to work in the United States; US citizenship preferred. Maintain a permanent residence in Utah as a condition of employment. Preferred Qualifications Bachelor’s or associate degree in Education, Early Childhood Education, or related field. 12 college‑level credits in child development coursework for ages 0–8 or Utah Professional Development Registry credits. Two or more years of classroom teaching experience in early education. Experience in giving verbal and visual tours for parent orientations. Knowledge of Bureau of Child Care Licensing regulations and NAC/NAEYC standards. Accounting or account reconciliation experience. Equal Opportunity Statement Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law. #J-18808-Ljbffr