Accounts Payable Specialist

Company Description: Barin Group is a leading commercial and industrial construction company serving clients across Idaho, Washington, Oregon, Montana, Wyoming, Utah, Nevada, and Arizona. The team brings diverse expertise across industries, enabling the company to manage complex projects from concept through completion while upholding high standards of safety, quality, and efficiency. Barin Group offers a broad range of services, including design-build assistance, construction management, steel erection, electrical and controls, mechanical installation, piping, and plumbing. The company is committed to building long-term relationships with clients, team members, and communities, fostering an inclusive environment that encourages focus, determination, and success. Every project reflects Barin Group’s dedication to innovation, collaboration, and client satisfaction. Role: Manage the accurate, timely processing of company payables, maintain complete vendor and payment records, and support accounting controls and month-end close in accordance with company procedures and applicable construction-industry requirements. Manager: Controller; Company CEO(s) (as applicable). Pay Range : $41,600-$47,840 Roles and Responsibilities: Tasks / Activities Receive, review, code, and enter vendor invoices into accounting software using the OCR; verify all data on each invoice for accuracy before submitting to the next approver Reconcile vendor statements, identify discrepancies, and resolve any issue arising therefrom. Collect, review, code and ender credit card transactions into accounting software using the OCR; verify all data on each invoice for accuracy before submitting to the next approver. Reconcile company credit card accounts, identify discrepancies and resolve any issues arising therefrom. Maintain organized vendor records, including vendor payment terms, tax documentation and vendor remittance information. Prepare and process approved vendor payments and confirm ACH or check payments are completed and recorded correctly. Coordinate payment timing with the Controller while following established approval process. Follow company procedures as it relates to vendor change of information such as banking, address, remittance advice etc. Maintain professional relationships with vendors and financial service providers and internal team members Respond to all payment inquiries from vendors promptly. Communicate all inquiries with the Controller and escaladr any issues to the Controller. Reconcile credit card and vendor statements and investigate unmatched transactions. Provide payable reports, invoice documentation, and other requested accounting support for month-end close. Identify outstanding invoices, credits, duplicate charges, and other exceptions for Controller review. Coordinate lien waivers/releases and related documentation associated with vendor and subcontractor payments, as applicable. Confirm required supporting documents are received before processing payments when company procedures or contract terms require them. Escalate disputed invoices, missing approvals, or lien-related issues to the Controller. Accountability: Payments are accurate, properly authorized, and completed by agreed due dates. No unauthorized payments or unverified vendor banking changes. Enter invoices and credit card transactions accurately and in accordance with established deadlines Resolve discrepancies promptly and maintain complete audit-ready documentation. Complete assigned reconciliations and provide supporting documentation in time for month-end close by the 10th of the following month. Maintain accurate, accessible payment and lien documentation. Escalate exceptions before payment release. Education & Experience: High School Diploma or GED required. Associate’s degree or higher in business, accounting, or finance is preferred. 1 to 2+ years of accounts payable, or similar accounting experience. Construction or job-cost accounting experience is a plus. Familiarity with construction accounting software such as Viewpoint Spectrum. #J-18808-Ljbffr Barin Group