Facilities and Capital Projects Budget Manager

Posting Details

Posting Details


Title
Facilities and Capital Projects Budget Manager


Posting Number
S01541JP


Department
Facilities Management Administration


Job Summary


Reporting to the Associate Vice President of Facilities and Capital Projects, this position leads all aspects of the department's financial operations. Ensuring accurate planning, effective financial operations, and decision-ready reporting across facilities operations, capital renewal, and capital projects is critical. The role manages the development, monitoring, and forecasting of multiple areas-including facilities operations, capital renewal, and capital projects-using variance analysis and projections to identify risks, explain drivers, and recommend adjustments. It oversees key accounting processes (account set-up, journal entry preparation/review, invoicing, reconciliation, and accounts payable workflow) to ensure transactions are timely, accurate, and aligned with College policies, internal controls, and applicable regulatory requirements. The position prepares routine and ad hoc reporting (e.g., balance sheet reconciliations and quarterly analyses) and partners with central finance offices and campus stakeholders to resolve issues, improve processes, and strengthen compliance.

Essential Functions:

• Budget Development, Forecasting, and Monitoring (Operations, Utilities, Construction, Major Maintenance)
• Accounting Operations & Transaction Oversight (AP, Invoicing, Journal Entries, Account Set-Up)
• Financial Reporting, Reconciliation, and Close Support
• Variance Analysis & Financial Decision Support
• Quarterly tracking and reporting of all capitalizable fixed assets generated by facilities operations, capital renewal, and capital projects

The hiring range for this position is expected to be: $77,300 - $87,300.

BENEFITS AND PERKS

• A variety of health insurance plans (Medical, Vision, Dental)
• Generous Retirement Plan - 401(a) and 403(b)
• Life and Disability Insurance
• Paid Time Off: 20 days of vacation per calendar year, 12 days of personal/sick time
• Paid Holidays and Special Days Off:
• Paid Parental Leave (Available after one year of service)
• Household access to many of the College's facilities including the gym and pool
• Free fitness and wellness classes!
• And more:

Education/Skills Requirements


Bachelor's degree or equivalent years experience required, accounting or related field preferred. MBA, CPA, or CMA a plus. Strong analytical, computer, customer service and interpersonal skills and excellent oral and written communication skills required.

• Ability to follow and reinforce established financial policies, approval authorities, documentation standards, and internal controls
• Demonstrated ability to build, manage, and adjust complex operating budgets and forecasts across multiple cost categories
• Working knowledge of accrual accounting concepts, journal entries (accruals, reallocations, corrections), and general ledger structure
• Strong understanding of end-to-end AP workflows and the ability to improve processes for timeliness, accuracy, and compliance.

Experience Requirements and/or Equivalents


Minimum 4 years' experience in an accounting environment or with a public accounting firm required.

• Ability to analyze budget-to-actual results, identify underlying drivers, and translate findings into clear recommendations and decision support.
• Proficient in balance sheet reconciliations and supporting schedules accurately and on deadline; comfort operating in month/quarter-end close cycles and responding to audit/support requests.
• Advanced Excel skills (e.g., pivot tables, lookups, conditional logic, data validation; comfort building repeatable templates/models).
• Ability to learn and effectively use ERP/finance systems and reporting tools; ability to extract, validate, and reconcile data across source
• Adept at communicating financial information clearly to non-finance audiences, including summarizing key messages
• Strong ability to manage multiple deadlines and competing priorities throughout the year with a high level of accuracy and follow-through.
• Competence to exercise sound judgment with sensitive financial information; consistent attention to ethics, confidentiality, and stewardship of institutional resources.
• Ability to work effectively with Facilities/Capital Projects staff, central finance partners, and vendors; responsive, customer-oriented approach while maintaining standards and controls.

Applicants must meet the minimum qualifications in this posting to be considered for hire.

Standard Work Days and Hours


Standard administrative hours are 8:30am - 5:00pm. This is a full-time position working 40 hours, 52 weeks per year, (1.00 FTE). Exempt positions require the time commitment necessary to complete the essential duties of the position.


We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.

Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).

About Bowdoin


Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff-with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College's multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin's reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin's campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift

Employment Category
Full Time Year Round


FTE
1.00


Benefits Eligible
Yes


Pay Type
Salaried


Background Check Package Requirements
Administrative Staff + Credit


Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?
No


Is a pre-placement physical required for this position?
No


Posting Date
05/29/2026


Applications Accepted Until

Open Until Filled
No


Type of Posting
Internal/External


Special Instructions to Applicants


If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.

EEO Information


Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.