Sales and Operations Coordinator

Job Description

Job Description

Sales & Operations Coordinator

South Clearwater 

First Shift

$17.00-20.00/HR. 

Position Summary

We are looking for a versatile, detail-oriented coordinator to serve as a central hub for our quoting, order administration, and shipping operations. This is a true multi-hat role: in a given week, you might prepare a customer quote, arrange freight for a machine shipment, enter new orders, reconcile timecards against project budgets, and set up a small job for the shop floor. The ideal candidate is organized, self-directed, comfortable switching between tasks, and enjoys being the person who keeps the details moving so projects ship on time.

Key Responsibilities

• Quoting & Estimating —  Prepare customer quotes for equipment, spare parts, and small projects, working with engineering and management on scope, cost, and margin; follow up on open quotes and maintain the quote log.
• Logistics & Shipping —  Coordinate outbound logistics for machine and equipment shipments, including freight carrier selection, rigging/crating coordination, shipping documentation, and communication of Incoterms (e.g., FCA) with customers and forwarders.
• Order Entry —  Enter customer purchase orders into the business system, verify pricing and terms against quotes, generate order acknowledgments, and maintain accurate order records through delivery and invoicing.
• Timecard Administration —  Collect, review, and process employee timecards; allocate labor hours to the correct jobs and resolve discrepancies with supervisors.
• Job Costing —  Track labor, material, and outside-service costs against project budgets; maintain job cost records and flag variances to management to support accurate margin reporting.
• Small Job Setup —  Open and set up small jobs and spare parts orders in the system — creating job numbers, routings, and documentation — and coordinate with purchasing and the shop to keep them moving.
• Production Control Support —  Assist with production control activities, including work order scheduling and status tracking, material availability checks, and coordinating priorities between the shop floor, purchasing, and project managers to keep jobs on schedule.
• General Support —  Support purchasing, receiving, invoicing, customer communication, and other administrative and operational needs as they arise. Flexibility is essential — this role wears many hats.

Qualifications

Required:

• Experience in a manufacturing, industrial distribution, or job-shop environment in a coordination, inside sales, estimating, or operations support role.
• Strong working knowledge of Microsoft Excel and comfort learning ERP/business systems for order entry and job costing.
• Excellent organizational skills and attention to detail; able to manage multiple open items without dropping threads.
• Clear, professional written and verbal communication with customers, vendors, and shop personnel.

Preferred:

• Experience arranging freight for industrial equipment (LTL, flatbed, crated exports) and familiarity with Incoterms.
• Exposure to job costing, project accounting, or cost tracking in a custom-equipment or fabrication setting.
• Experience preparing quotes or estimates for technical products or services.
• Military service is valued — veterans are strongly encouraged to apply.

What We Offer

• Competitive pay commensurate with experience.
• Health benefits and paid time off.
• A stable, growing business building real equipment for name-brand industrial customers.
• A small-team environment where your work is visible and your contributions matter.

Staffing experts dedicated to finding you the job you have been looking for. Express offers evaluation, direct hire and professional staffing, as well as temporary and flexible staffing. We look forward to helping you find your job!

Company Description

Staffing experts dedicated to finding you the job you have been looking for. Express offers evaluation, direct hire and professional staffing, as well as temporary and flexible staffing. We look forward to helping you find your job!