Accounts Payable Specialist

Job Description

Job Description

Salary:

Major/Essential Duties of the Accounts Payable function:

• Invoice Processing and purchase order processing
  • Review and process vendor invoices for accuracy, approvals and proper account coding
  • Enter expenditure into Jenzabar Accounts Payable module

• Process weekly accounts payable/check runs after approval by CFO and/or Controller
  • Student refunds
  • Vendor Checks
  • ACH payments

• Maintain and file vendor payable documents including - copy of payment, check requests, invoice, and purchase order, if applicable
• Set up and maintain vendor records, including W-9 collection, to ensure 1099 compliance
• Year-end closing including:
  • Fiscal year end accounts payable reports and documentation for audit and 990 tax return
  • Prepaid expense and accounts payable split between Fiscal years.
  • 1099 preparation and processing for accounts payable vendors.
• Serve as liaison between university and vendors to resolve billing variances and payment inquiries.
• Serve as the Jenzabar Module Manager for both accounts payable and purchasing.
• Weekly Cash Balancing in Student Accounts and deposit checks.
• Process athletic worker payments through online system, complete journal entry and reconciliation.
• Customer Service skills, internal control knowledge, and strong analytical & accuracy attributes.
• Assist with special projects and process improvements.

Occasional duties:

• Other miscellaneous duties as assigned by Controller and CFO.

Required Education & Experience

Bachelors degree in business, accounting or finance. At least one year of previous accounts payable experience required. High School Diploma with extensive accounts payable experience may substitute for bachelor's degree. Strong Excel & Word skills necessary. Proficiency in Adobe preferred.

Preferred Education & Experience

Previous experience working in a university business office.

EEO Statement McMurry University is committed to an educational and working environment that provides equal opportunity to all members of the university community and prohibits unlawful discrimination on the basis of race, color, gender, national origin, age, genetic information, disability or veteran status, in employment or the provision of services, in accordance with applicable federal, state and local laws. Discrimination on the basis of sexual orientation is also prohibited pursuant to University policy.