Accounting Specialist

Accounting Specialist

The purpose of this position is to oversee the preparation and processing of hourly union and salaried payrolls, accounts payable invoices, and general accounting tasks.

Duties & Responsibilities:

PAYROLL

Timely and accurate preparation and processing of union hourly and non-union salary payrolls

Detailed knowledge of collective bargaining agreement and its impact on union employee timecards, pay rates, etc.

Detailed review of actual timecards submitted for processing to ensure accurate payroll processing.

Provide feedback to shift supervisors and area leads for corrections needed

Manage workflow to ensure all payroll transactions are processed accurately and meet processing deadlines including adjusting timecards for absences, scheduling changes, holidays, etc.

Monitoring attendance phone line and voicemail and updating timecards as needed

Process off-cycle payroll runs and vacation payouts for union hourly employees

Calculate and process quarterly incentive payouts

Process union dues and union PAC deductions

Review new hire data and ensure tax and direct deposit information is accurate and complete

Audit PTO balances to ensure final vacation pay-outs are accurate for terminated employees

Reconcile payroll register calculations prior to transmission

Obtain approvals and maintain payroll documentation per SOX requirements

Process off cycle payrolls following designated approval requirements

Process multi-state payroll taxation and garnishments in accordance with state laws

Interact routinely with payroll team, HR and benefits departments to resolve issues

Prepare the monthly Payroll related accruals

ACCOUNTS PAYABLE

Accurately process 600+ invoices with 2- and 3-way match in the Oracle Cloud ERP system monthly

Interact routinely with suppliers, Plant Controller and plant personnel to resolve issues as they arise

Prepare the monthly Accounts Payable accrual

Assist other plants AP processing on an as needed basis

Maintain and monitor received but not invoiced (RBNI) balance

GENERAL ACCOUNTING

Prepare and record journal entries and prepare account reconciliations

Month end closing support

Actively participate in quarterly Oracle Cloud ERP testing events

Ad hoc projects and other duties as assigned

Recommend and assist in implementation of improvements to accounting and processing systems

Support addressing annual financial statement audit requests and auditor inquiries

Technical Skills:

Strong analytical skills

Strong communication skills, oral and written

Ability to research new issues, troubleshoot, and reach resolution.

Education Requirements/Work Experience:

Bachelor of Science in business related field is preferred

Minimum of 5 years of relevant experience in Payroll, Accounts Payable or Accounting

Experience preparing and processing union payrolls preferred

Experience processing 2-way and 3-way match invoices

UKG PRO payroll processing and WFM experience preferred

Proficient using Microsoft Excel and other Microsoft Office applications; experience with Oracle Cloud or other large ERP system preferred

Compensation and Benefits:

The pay range for this position is $60,000 - $75,000. Actual compensation will be determined based on relevant experience, qualifications, skills, and internal equity. Annual performance bonus target: 10%. In addition to competitive pay, we offer a comprehensive benefits package for employees and their families. This includes health care coverage (medical, dental, and vision), a 401(k)-retirement plan, life and disability insurance, paid time off, and paid company holidays. We also provide a variety of supplemental programs designed to support overall wellbeing and everyday needs, such as optional life insurance for eligible family members, supplemental disability coverage, legal services, identity protection, critical illness, hospital and accident insurance, tuition reimbursement, chronic condition support programs, a 24/7 employee assistance program, and telemedicine services.