Senior Procurement Analyst

Senior Procurement Analyst

The Senior Procurement Analyst supports the day-to-day operations of KIPP Texas' Procurement function by managing sourcing activities, supporting contract review processes, and ensuring all procurement activities comply with KIPP Texas policies and procedures, as well as applicable state and federal laws.

This role plays a critical part in executing procurement processes and enabling cross-functional teams across the organization. The Senior Procurement Analyst partners closely with internal stakeholders, vendors, and procurement leadership to ensure purchases and contracts are processed efficiently, compliantly, and with strong financial stewardship. This individual applies a risk-based approach to safeguard organizational resources while identifying opportunities to improve processes and drive cost efficiencies.

ROLE RESPONSIBILITIES:

The Senior Procurement Analyst will be responsible for, but not limited to, the following duties:

Procurement Execution & Sourcing

• Execute procurement processes, including purchase orders, multi-quote requirements, cooperative purchasing agreements, and formal solicitations
• Lead the preparation and administration of Request for Proposals (RFPs), Requests for Quotes (RFQs), and other competitive procurement processes
• Develop bid documents, including specifications, proposal forms, and instructions to bidders
• Evaluate vendor submissions for completeness, compliance, and alignment with procurement requirements

Stakeholder Partnership & Guidance

• Partner with internal stakeholders across departments to understand procurement needs and guide them through established processes
• Support communication of procurement policies, procedures, and requirements to internal stakeholders
• Provide training and guidance to staff on procurement processes and expectations

Contract & Compliance Support

• Support the review of contracts for adherence to procurement policy, basic business terms, and organizational standards (in partnership with the contract review team; this role does not lead contract review)
• Collaborate with Financial Compliance to ensure required vendor documentation (e.g., certificates of insurance, required forms) is collected and maintained
• Enforce compliance with internal policies and external regulatory requirements across procurement activities

Cross-Functional Coordination

• Coordinate with Accounts Payable and Purchasing to ensure accurate purchase order processing and complete documentation
• Partner with Budget Analysts and Finance to validate budget availability prior to initiating procurement activities

Documentation & Systems Management

• Maintain procurement documentation, including vendor files, solicitation records, and contract documentation
• Own the maintenance of KIPP Texas' contract repository to ensure records are complete, accurate, and up to date

Project Management & Continuous Improvement

• Manage procurement timelines and sourcing activities to ensure deliverables are met
• Identify opportunities to improve procurement processes, documentation, and systems, and recommend solutions to increase efficiency
• Analyze vendor performance, sourcing outcomes, and procurement data to inform decision-making and reporting

Qualifications

QUALIFICATIONS:

• Minimum of four years of work experience in procurement, finance, operations, or a related field
• Experience working in a fast-paced environment with multiple competing priorities
• Experience reviewing contracts and procurement documentation preferred
• Familiarity with public sector procurement requirements, cooperative purchasing agreements, or competitive solicitation processes preferred

COMPETENCY AND SKILLS:

• Strong analytical and problem-solving skills with high attention to detail
• Ability to manage multiple projects simultaneously and meet deadlines
• Strong written and verbal communication skills with the ability to work effectively with stakeholders across all levels of the organization
• Ability to identify process improvement opportunities and support implementation of improved workflows
• Strong organizational and time management skills with the ability to work independently
• Advanced proficiency in Microsoft Excel, Google Workspace, or similar data analysis tools preferred

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The person in this position needs to be able to move about inside and outside the school throughout the workday.
• The candidate is expected to attend conferences, meetings and training sessions both virtually and in person within the Region.

Additional Requirements:

• Reliable transportation is needed for travel between campuses
• Ability to maintain emotional control under stress.
• Work with frequent interruptions.

Work Environment:

Hybrid work - Reports to the central office or schools three days a week

Travel Requirements:

Some travel: May travel to other school sites or regional offices for professional learning, meetings and other work related activities.

Additional Information

What We Bring to the Table: Comprehensive medical, dental, and vision plans with coverage options for employees and their families. Competitive vacation and flexible paid time off (PTO) policies. Paid family leave. Flexible spending account or high-yield HSA. Employee assistance programs. KIPP also offers the following employee-paid benefits: legal plans, LifeLock identity protection, life insurance and disability insurance.

EEO: KIPP Texas is an Equal Opportunity Employer. KIPP Texas ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. Any individual needing assistance in making an application for any opening should contact the Talent Team.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job duties. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.