Warehouse Admin

Warehouse Administrative Assistant

Artisan Design Group or ADG is a leading supply chain partner to homebuilders throughout the United States. Over 3,000 ADG employees operating out of 135 facilities in 25 states provide a full range of design, procurement, and installation services along with products from the top manufacturers of flooring, cabinets, and countertops. Formed in 2016 by the merging of two industry leaders, ADG then acquired over 20 additional companies each a leader in the geography it serves. We are the premier interior finishings organization in the United States. Our expansive trajectory has been rapid, and we continue to experience explosive growth, thanks to our dedication to high quality work.

This position is required in office - not remote. You would be assisting with warehouse administrative activities. Things like helping with warehouse transactions into the business system & pulling of product for the Service Operations warehouse. This position works regularly with warehouse, office and management staff. Must remain calm under pressure, multi-task, and effectively problem-solve. A very high level of accuracy and commitment is required.

Essential duties and responsibilities include the following. Other duties may be assigned.

• Receives all inbound shipments into database system.
• Creates warehouse tags for pallets/cartons/pieces received into the Service Operations warehouse.
• Handles the packing list and/or bill of lading for all products received into the warehouse.
• Accurately documents any exceptions to the receipt of product, within 24 hours or before (damage shortages, overages, etc.).
• Uploads clear, accurate pictures associated with damage, into database.
• Communicates any receiving issues and/or discrepancies to the Installation Coordinator and team.
• Scans all packing lists/BOL into database and updates the naming convention.
• Attaches the receiving packing list/BOL to the assigned project in database.
• Updates pallet locations in database.
• Changes status in database, as required. (i.e.: Pending AX receiving, product pulled, etc.)
• Allocates warehouse receiving time against the project documented on the packing list or BOL.
• Research unknown shipment receipts in database and works closely with the Receiving Coordinator and/or Installation Coordinator, if unable to resolve.
• Provides photo of unknown shipping labels and item, and documents in database.
• Receives product pulls for project deliveries.
• Prints pull request containing the locations, number of pallets, product and any partial pull documents.
• Reviews and prints load plan, when required.
• Allocates outside expenses, of the project, to job costing in database.
• Receives and supports the processing of product returned from the field.
• Creates/updates inbound shipments for RTW (Return to Warehouse). Notifies Installation Coordinator, as needed, if there are issues or discrepancies.
• Creates warehouse tags for returned products and updates location of product in database.
• Proficient with database processes and usage.
• Regular and reliable attendance is required.

Education, experience & qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires a high school diploma or GED and up to 2 years of related experience; or equivalent combination of education and experience.
• Works under immediate supervision.
• Attention to detail, highly organized, multi-tasking, continuous follow through, keen ability to research and learn new things, excellent written and verbal communication skills.
• Working experience with business-related software (Microsoft Office, Word, Excel).
• Customer Service focused professional with solid written and verbal communication skills.
• Self-starter with a strong work ethic.

Physical demands

• Sitting for long periods of time
• Ability to push/pull/lift/carry up to 30+ lbs. unassisted.
• Periodic or prolonged exposure to moderate noise levels
• Periodic or prolonged exposure to varying ambient and climate temperatures.

Work environment

• Office and warehouse environment
• May have to meet tight deadlines

Our benefits

• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Paid Holidays and Time Off
• 401(k) Plan with company matching

ADG is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need an accommodation, please email View email address on click.appcast.io. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.