AP Administrator

Accounts Payable Administrator

The Accounts Payable Administrator reports to the Accounts Payable Manager and is responsible for providing financial and administrative services. Primary responsibilities include processing and auditing vendor invoices.

Key Responsibilities:

• Ensure proper coding and entry of vendor invoices into a large ERP system.
• Coordinate with other departments regarding invoice coding and processing.
• Help maintain vendor files including setup of new vendors and assist with converting current vendors to electronic payments.
• Research outstanding invoices and reconcile vendor statements.
• Expense report processing: Monitor incoming expenses for assigned field personnel. Ensure that necessary receipts are attached, all expenses are coded properly, and monthly report is filed on or before the due date.
• Review and route incoming mail, both USPS and the AP email box.
• Provide supporting documentation for internal and external audits, as needed.
• Work 40 hours a week on a regular basis. Approved OT by management as needed.
• Other duties as assigned.

Key Qualifications:

• Experience supporting construction, utility, engineering, or project-based organizations is preferred
• Ability to effectively communicate with multiple departments in a fast-paced environment.
• Strong mathematical, analytical, and problem-solving skills.
• Exceptional attention to detail and commitment to accuracy.
• Excellent organizational and time-management abilities.
• Exective verbal and written communication skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Strong customer service skills and the ability to build positive working relationships with employees at all levels of the organization.
• Strong proficiency in Microsoft Office applications, particularly Excel.
• Proficiency using ERP systems. JD Edwards experience preferred.
• Motivated, self-starter, organized, and able to work well as a team.
• Ability to work approved overtime as needed during month-end close and/or special projects.
• High school diploma or GED required; Associate's degree in Accounting, Finance, Business Administration, or a related field preferred.

PAR offers a comprehensive benefits package including:

• 100% employer-paid health care benefits (medical, dental, and vision) for you and your dependents
• 100% employer-paid basic life insurance
• 100% employer-paid disability benefits
• 401(k) retirement plan with matching contribution
• Paid Time Off (sick and vacation)
• Paid Holidays
• Tuition Assistance
• Wellness and Mental Health Programs
• Learning and Development Programs

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.