Accounts Payable Consultant

Job Description

Job Description

The Accounts Payable Coordinator – ERP Conversion & Data Management position will work on the Agency's NetSuite ERP implementation by assisting with vendor master data cleanup, data validation, record maintenance, testing, and process improvement activities to ensure a successful system conversion.  In addition, this position will serve as secondary support in a limited manner for processing vendor invoices, and payment requests in an accurate and timely manner while supporting the Agency’s overall accounts payable function.

ESSENTIAL FUNCTIONS

NetSuite ERP Conversion & Data Cleanup

• Assist with the review, cleansing, standardization, and validation of vendor master data in preparation from existing Great Plains system to migration to NetSuite.
• Identify duplicate, incomplete, or inaccurate vendor records and recommend corrective actions.
• Coordinate with Finance Team, and implementation partners to ensure data integrity throughout the ERP conversion process.
• Perform data audits and reconciliation of legacy system information prior to migration.
• Participate in testing activities, including user acceptance testing (UAT), validation of accounts payable workflows, and verification of converted data.
• Assist with documenting accounts payable procedures and creating standardized processes within the new ERP environment.
• Support post-conversion activities, if needed, including troubleshooting data issues, correcting records, and assisting end users.
• Generate and maintain data tracking reports and spreadsheets used during the conversion process.
• Help ensure that vendor records, payment terms, tax classifications, and banking information are accurate and complete within NetSuite.

Accounts Payable Operations – Secondary Support

• Review, verify, and enter accounts payable transactions from multiple offices, ensuring accuracy, completeness, and proper supporting documentation.
• Process vendor invoices, employee expense reports, and payment requests in accordance with organizational policies and procedures.
• Maintain vendor files, invoice records, and electronic document storage systems.
• Coordinate with department staff regarding purchase orders, emergency payments, petty cash requests, and payment inquiries.
• Communicate with vendors regarding invoice discrepancies, payment status, account updates, and other accounts payable matters.
• Support Positive Pay processes and other internal control procedures.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Associate's degree in Accounting, Business Administration, Finance, or a related field with a minimum of two years of related experience.
• Experience participating in ERP implementations, accounting system conversions, or data migration projects preferred.
• Experience with NetSuite or similar ERP systems strongly preferred.
• Advanced proficiency with Microsoft Excel, including data analysis, validation, lookups, and reporting.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Teams, and PowerPoint.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational, analytical, and problem-solving skills.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities, meet deadlines, and work independently while contributing effectively within a team environment.
• Ability to maintain confidentiality and exercise sound judgment in handling financial information.
• Maintain professional communication and collaboration with staff and clients within an office setting
• Work is primarily performed in an office environment utilizing computers and standard office equipment.
• Maintain professional boundaries and confidentiality.
• Attendance at meetings and trainings.
• Must be able to work independently on a variety of tasks, and as part of a team. 
• Requires prolonged periods of sitting, reviewing electronic records, and working with financial data.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

The base pay range reflects what Catholic Charities reasonably and in good faith expects to pay for this role at the time of posting and may be modified from time to time. Actual compensation in this range may be determined based on other factors, including but not limited to work experience, education and specialty training.

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10/2026