Legal Secretary

Legal Secretary: Sacramento, CA

Our client is looking for a Legal Secretary with 5+ years of litigation secretary experience in a law firm environment. You should have strong knowledge of litigation procedures, court rules, legal terminology, and e-filing requirements.

Responsibilities:

Litigation & Legal Support:

• Prepare, revise, proofread, and finalize complex legal documents, pleadings, correspondence, memoranda, and emails from drafts and transcription
• Handle e-filings in state and federal courts and administrative agencies while ensuring compliance with court rules and filing procedures
• Support all stages of litigation from case initiation through trial preparation and resolution
• Assemble exhibits, pleadings, discovery materials, and supporting documentation for hearings, arbitrations, mediations, depositions, and trials
• Create, update, and maintain Tables of Contents (TOC) and Tables of Authorities (TOA)
• Maintain litigation files, records, and case documentation in accordance with firm procedures
• Ensure legal documents comply with firm formatting standards and filing deadlines

Administrative & Operational Support:

• Manage attorney calendars, scheduling meetings, appointments, hearings, and critical litigation deadlines
• Maintain master calendars and monitor case-related deadlines to ensure timely filings and appearances
• Coordinate travel arrangements including airfare, hotels, transportation, and itineraries for attorneys
• Process new client and matter intake requests in accordance with firm policies
• Sort, review, print, and distribute incoming mail, correspondence, and emails appropriately
• Utilize legal software, document management systems, transcription equipment, and Microsoft Office applications to manage workflow efficiently
• Organize and prepare materials for meetings, presentations, and legal proceedings
• Assist with marketing and business development materials including attorney biographies, pitch folders, and PowerPoint presentations
• Provide backup and overflow support to attorneys and administrative staff as needed

Additional Support:

• Maintain confidentiality of sensitive firm, client, personnel, and litigation information
• Collaborate effectively with attorneys, staff, vendors, and clients in a professional manner
• Prioritize and manage multiple assignments and competing deadlines in a high-volume environment
• Deliver excellent administrative and client service support across the firm
• Perform additional duties and special projects as assigned to support business needs

Qualifications:

• High School Diploma or equivalent required
• Minimum of 5 years of litigation secretary experience in a law firm environment
• Strong knowledge of litigation procedures, court rules, legal terminology, and e-filing requirements
• Excellent writing, editing, proofreading, and formatting skills
• Advanced proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
• Familiarity with document management systems such as iManage preferred
• Strong organizational and time management skills with the ability to support multiple attorneys simultaneously
• Excellent verbal, written, and interpersonal communication skills
• Ability to work independently while maintaining accuracy and attention to detail
• Professional demeanor with strong discretion and confidentiality standards
• Reliable attendance, punctuality, and flexibility to work overtime as needed

Work Environment:

• Fully onsite role in Sacramento, CA
• Fast-paced litigation and legal support environment
• Collaborative, team-oriented culture with cross-functional interaction
• Ability to sit for extended periods while performing computer-based tasks
• Frequent use of standard office equipment including copiers, scanners, printers, and phone systems
• Ability to lift and carry office materials up to 25 pounds as needed