Document Control Specialist

Document Control Specialist

Summit Line Construction is headquartered in Heber City, Utah with additional locations in Sandy and Provo. You can also find our offices in Northern California, Reno, Las Vegas and Phoenix with project locations across the western region. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment.

The Document Control Specialist is responsible for managing, organizing, and maintaining project documentation in accordance with company standards, client requirements, and industry best practices. This role supports project teams by ensuring accurate version control, timely distribution, and proper archiving of all project documents across the full project lifecycle. The ideal candidate has hands-on experience in construction document control within electrical infrastructure environments, with preference given to those with a background in data center construction, transmission & distribution, or substation projects.

*This role will report on the project site near El Paso, TX*

Key Responsibilities

• Establish, maintain, and enforce document control procedures, workflows, and naming conventions across active projects.
• Manage the receipt, logging, distribution, and filing of all project documents including drawings, RFIs, submittals, transmittals, specifications, and correspondence.
• Track document revisions and maintain accurate version control to ensure project teams are working from current, approved documents.
• Maintain electronic and printed files of working documents in accordance with outlined document control practices.
• Ensure all documents are properly filed, stored, and easily accessible for auditing and review purposes.
• Assist in preparing and updating project documentation, including submittals and Requests for Information (RFIs).
• Organize and manage project submittal logs, ensuring timely follow-up and compliance with project schedules.
• Update and track the status of project submittals and RFIs, monitoring outstanding items to keep projects on schedule.
• Coordinate with project managers, engineers, subcontractors, and clients to facilitate timely document review and approval cycles.
• Ensure all documentation meets owner, client, and regulatory requirements.
• Generate daily, weekly, and monthly projections and progress reports related to document control activities.
• Compile data and generate reports on submittal status, RFI logs, and document action items for management review.
• Communicate with supervisory personnel, subcontractors, and engineers to discuss and resolve documentation-related matters.
• Coordinate communication between project teams and other departments to ensure timely resolution of document issues.
• Upload, organize, and maintain documents within the project management platform (e.g., Procore, Aconex, SharePoint, or similar).
• Administer and maintain document control databases and software systems, ensuring all project data is up to date and accurate.
• Track document control workflows, ensuring all reports, logs, and forms are completed in a timely manner.
• Train field and office staff on document control processes and system usage as needed.
• Support project closeout by compiling and organizing final as-built documentation, O&M manuals, and turnover packages.
• Receive, compile, and review completed project documentation to ensure accuracy and completeness prior to turnover.
• Assist in the organization of data into Project Completion Tracking documents.

Qualifications

• Experience: 25 years of document control experience in a construction environment, preferably within electrical infrastructure, power delivery, or industrial construction.
• Technical Proficiency: Proficiency with document management systems (Procore, Aconex, SharePoint, or equivalent) and Microsoft Office Suite (Word, Excel, Outlook).
• Communication Skills: Excellent written and oral communication skills.
• Multi-tasking Ability: Must be able to handle multiple tasks simultaneously and prioritize work effectively.
• Adaptability: Must be able to work in a fast-paced environment, switch directions as needed, and demonstrate adaptability.
• Education: High school diploma or GED required. Associate's or Bachelor's degree in Construction Management, Business Administration, or a related field is preferred.
• Compliance: Must pass mandatory drug and alcohol screenings.

Preferred Qualifications

• Experience supporting data center construction, transmission & distribution (T&D), or substation projects.
• Familiarity with electrical construction workflows and terminology.
• Previous experience at a Quanta Services company or similar electrical infrastructure contractor.
• Experience with project closeout and turnover documentation packages.

Benefits

• PTO that starts accruing DAY 1
• 401K Immediate Vesting; employer match starting same day
• Several medical plans to choose from
• Dental Plan and Vision Plan
• Life insurance, short term & long-term disability
• Paid Holidays
• Pet Insurance
• Employee discounts, EAP and Wellness Program
• Identity Theft Protection and so much more!

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.