Facilities and Lease Coordinator

Job Description

Job Description

The Facilities and Lease Coordinator will play a key role in supporting the company’s physical infrastructure and operational efficiency. This individual will oversee day-to-day facilities operations across multiple office locations, manage mailroom functions, coordinate office closures and transitions, and maintain accurate lease records using Visual Lease . They will act as the central point of contact for all facility-related matters, ensuring our workspaces remain safe, functional, and aligned with company standards.

This is a remote position Monday - Friday and will report to the Director of Operations.

Salary: $50,000 - $60,000 annually

At King Risk Partners, LLC, we’re dedicated to providing top-tier insurance solutions to our clients while fostering a positive and collaborative work environment. As a growing leader in the insurance industry, we’re excited to welcome new team members who share our commitment to excellence. 

As we continue to expand our presence and reputation within the insurance sector, we recognize that the cornerstone of our success is the expertise and dedication of our team members. We’re eager to welcome individuals who are not only passionate about insurance but also excited to contribute their unique skills and perspectives to our dynamic and driven team. 

If you’re enthusiastic about making a meaningful impact in the insurance industry, and if you’re ready to be part of a team that values dedication, innovation, and client satisfaction, we invite you to explore the exciting opportunities that await you at King Risk Partners, LLC. Together, we can continue to redefine excellence in insurance services and create a legacy of success. 

Requirements

  Lease and Property Management:

• Manage and maintain lease documentation and key dates (renewals, expirations, terminations).
• Administer leases using Visual Lease software (strongly preferred).
• Coordinate office closures, openings, and space consolidations in partnership with real estate and leadership teams.

Facilities & Office Services:

• Oversee all aspects of facility operations across corporate offices.
• Manage signage, office branding, and physical office standards.
• Coordinate repair, inspections, and preventative maintenance services through vendors and internal teams.
• Serve as first point of contact for facility related issues across all locations.
• Maintain contracts, certificates of insurance, and service level agreements.
• Manage office supplies orders, maintain the database, coordinate with offices on their orders.

Mailroom Operations:

• Supervise and coordinate daily mailroom operations, including mail distribution, shipping/receiving, and courier services.
• Handle mail forwarding, change-of-address processes, and ensure mail continuity during office closures.
• Maintain mail logs and work with departments to meet delivery needs.

Administrative Support:

• Maintain detailed facility and lease records and generate reports as needed.
• Track facility-related budgets and expenses; process invoices and reconcile charges.
• Support contract management for vendors and service providers.
• Manage internal requests related to office access, space changes, or facility issues.

Knowledge, Skills and Abilities (KSA):

• Strong organizational skills with keen attention to detail.
• Excellent communication and problem-solving abilities.
• Proficient in Microsoft Office Suite; ability to learn new systems quickly.
• Adept in coordinating across multiple departments and external vendors.
• Ability to manage multiple tasks and projects simultaneously in a fast-paced environment.

Required:

• Associate's or Bachelor’s degree in Business Administration, Facilities Management, Real Estate, or related field.
• 3+ years of experience in facilities coordination, lease administration, or real estate operations.
• Experience with Visual Lease software is highly preferred.
• Experience overseeing multi-site facilities.
• Working knowledge of lease terms, facility maintenance, and vendor management.
• Familiarity with office space planning and move coordination.

What We Offer:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) with employer match
• Short-Term Disability (employer paid)
• Long-Term Disability (employer paid)
• Life Insurance
• Employee Assistance Program
• Generous PTO Policy
• Tuition Reimbursement
• Employee Referral Program
• Growth and advancement opportunities 



Equal Opportunity Employer

King Risk Partners, LLC is proud to be an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences. 

Join us in making a difference in the insurance industry.