Administrative Assistant

Summary

NIST is seeking highly qualified and motivated Administrative Support Assistants to provide comprehensive administrative support services. This role drives organizational efficiency by coordinating and executing a wide range of administrative tasks, including managing calendars, arranging conference rooms for meetings, preparing timecards, and purchasing supplies and equipment.

Learn more about this agency

Duties

Help

In this position, you will:

- serve as the principal office contact for phone calls and visitors

- schedule meetings

- process travel authorizations and vouchers

- assist with onboarding and out-processing of staff

- prepare timecards

- manage time and attendance

- serve as a bankcard holder and purchase equipment, supplies, and services

- prepare documents, reports, and correspondence

Requirements

Help

Conditions of employment

• U.S. citizenship
• Males born after 12-31-59 must be registered for Selective Service
• Suitable for Federal employment
• Merit applicants must meet time-in-grade/band requirements, as applicable
• Must be able to type at least 40 words per minute
• Bargaining Unit Position: No

Qualifications

To qualify for the ZS-III, applicants must meet one of the following:

Possess one year of specialized experience equivalent to at least the GS-04 (ZS-II at NIST) level.

Specialized experience is defined as experience scheduling meetings, answering phones, greeting visitors, and arranging and reserving conference rooms for meetings.

OR

4 years of education above high school

OR

A combination of education and experience

To qualify for the ZS-IV, applicants must possess 1 year ( 52 weeks) of specialized experience equivalent to at least the GS- 06 ( ZS- III at NIST) level.

Specialized experience is defined as experience preparing travel requests, managing calendars, reviewing and editing written communications, and completing bankcard purchases.

AND

In addition to the requirements above, all applicants must be able to type at least 40 words per minute.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The qualification requirements in this vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook.

If requesting reconsideration of your qualification determination, please refer to the following site: Applicant Reconsideration

Education

This position allows applicants to qualify with education . Transcripts must be submitted to validate that the education requirement has been met. Unofficial transcripts will be accepted in the application package. However, an official copy will be required before a final offer of employment.

Use of foreign education for qualifications. An accredited organization must evaluate education completed outside of the U.S. to ensure that it is comparable to education received in accredited institutions in the U.S. Click here to view a listing of accredited organizations from the Department of Education's website. A copy of the foreign education evaluation (containing the results with course-by-course listing) is required with your application.

Additional information

This recruitment is being advertised under both Delegated Examining (DE) and Merit Promotion (MP) procedures in separate job opportunity announcements due to USA Hire assessment requirements. The respective announcements are NIST-26-13041726-DE and NIST-26-13041862-MP. These announcements are being used to fill the same vacancy/vacancies. Applicants who are eligible under both procedures may apply to both announcements.

This position is covered under NIST's Alternative Personnel Management System (APMS), a pay-for-performance system with excellent HR flexibilities to help NIST recruit and retain top talent Learn more about the APMS here!

• We may share your application package with other selecting officials at NIST with opportunities like this one. Additional selections may be made through this vacancy.
• Click all links in this vacancy announcement to view additional information or instructions.
• You MUST select at least ONE ELIGIBILITY to be considered for this position.
• All documents submitted for this announcement must be legible to make qualification or eligibility determinations.

• A probationary period may be required.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: Reasonable Accommodation Overview - Agency Resource Center

NIST strives to build a flexible and encouraging work environment to bring out the best in our employees. To help our employees balance responsibilities at home and at work, NIST offers a variety of work-life flexibilities. For more information, please visit our Careers website.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.