Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support academic and operational activities in Newark, Delaware. This Long-term Contract position is fully onsite and offers the opportunity to play a central role in student support, faculty coordination, event logistics, and administrative recordkeeping. The ideal candidate will bring strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced educational environment.

Responsibilities:

• Coordinate student supply requests and help ensure essential program materials, identification badges, and branded items are prepared and distributed on time.

• Provide administrative support for orientation activities by helping organize logistics, materials, schedules, and participant communication.

• Develop and format presentations, reports, and other documents to support faculty, program leadership, and departmental initiatives.

• Prepare and process state-related credentialing documentation while maintaining accurate licensure and employment records.

• Support faculty with administrative tasks such as drafting guest lecturer agreements, proofreading written materials, and assembling correspondence or academic documents.

• Oversee exam proctoring operations at the Christiana campus and organize proctor coverage for both Christiana and Glenside locations.

• Compile and maintain survey and evaluation information from lectures to assist with program review and continuous improvement efforts.

• Track and update preceptor credentials, including board certifications, licenses, and curriculum vitae, to help maintain compliance and readiness.

• Respond to questions from students, faculty, and visitors by providing information, locating needed materials, and assisting with general office support activities.

• Prior experience in an administrative support, office coordination, or receptionist-focused role.
• Strong ability to manage data entry, records, and documentation with a high level of accuracy.
• Experience handling inbound calls and responding effectively to routine inquiries.
• Proficiency in Microsoft Office applications, including PowerPoint, Word, and Excel.
• Excellent written and verbal communication skills with strong proofreading ability.
• Ability to balance multiple assignments, meet deadlines, and maintain organized workflows in an onsite office setting.
• Comfortable supporting students, faculty, and program staff in a higher education or academic environment.