Academic Division Assistant - Social and Behavioral Sciences

Job Title

Academic Division Assistant

Job Description

Central Arizona College believes high-performing organizations are collaborative, inclusive and continually seek to be enriched and strengthened by the wisdom of diversity. CAC Academics is committed to supporting excellence and equity for its students and employees. Diverse perspectives, talents, and identities are welcomed and vital to accomplishing our mission and goals. The Academic Division Assistant will perform a variety of complex office/clerical duties in support of the Social and Behavioral Sciences Division, which requires knowledge of a complete and specialized function. Position location: Signal Peak Campus or San Tan Campus

Responsibilities

Essential functions:

• Perform the full-range of administrative support duties in the assigned department.
• Serve as a primary reference source for functions to assist students, employees and/or departments in resolving discrepancies or procedural problems utilizing knowledge of specialized functions, responds to technical administrative questions ensuring appropriate and necessary follow-up is performed. May perform other tasks of a similar nature or level as assigned.
• Provide information and/or training in policies and procedures and district practice and then apply to area of assignment. Assist in resolving student/instructor concerns. Confers with supervisor to assess issues and refer to appropriate party for resolution.
• Process applications, assignments, students and faculty records and/or forms by: verifying information, entering data into computer system, securing appropriate signatures, forwarding to other departments and/or agencies for processing.
• Retrieve, receive and compile data from multiple sources, compare information to verify accuracy and prepare informational and/or statistical reports detailing requisite data according to established guidelines. Input and update districtwide course schedules for department or area assigned, making modifications as needed. Organize and transmit information electronically to other agencies and/or departments for processing. Review reports and printouts to identify and trace data source and make necessary corrections when appropriate. Perform technical or complex verification and reconciliation activities. Track and monitor department budget accounts, record expenditures and generate specialized reports for their department.
• Confer with supervisor to prioritize work processes, plans, actions to be taken and appropriate work assignments/schedules for office, provide information, and receive instruction and guidance. Maintain supervisor and/or department calendar, schedule appointments and meetings. Arrange travel and lodging support for division members when appropriate. Manage multiple priorities and tasks simultaneously and makes decisions according to established guidelines and procedures.
• Sorts and distributes mail and assists with the preparation of bulk mailings as required. Maintain department bulletin boards. Provide administrative support to department meetings. May oversee the work of others for special projects or assignments to ensure that all deadlines are met and that the project is completed according to specific requirements.
• Assist with division events as needed and may be needed for occasional weekend events.
• Assist in student registration on an as needed basis.
• The position may perform other duties commensurate with the functions and level of the position to include participating in committee assignments and the recruitment and retention of students.

Qualifications

Education/Experience: Associate's Degree (60 credits) and two (2) years related experience - OR four (4) years related experience in lieu of education

Hourly Rate: $18.63 - $19.75 (Dependent upon qualifications)

Application Deadlines: July 16, 2026

Application Information: The application packet must include:

• Letter of interest
• Current resume
• Unofficial copies of transcripts reflecting the required degree and/or certifications.

Copies of transcripts should reflect completed course work and conferred degrees. All academic course work and degrees must be from a regionally accredited college or university or be certified by an acceptable agency that the institution is recognized by the appropriate governmental agency in its home country (this is generally stated in the degree evaluation). Foreign transcripts must be evaluated for equivalency to United States accredited course work by an acceptable agency such as those agencies certified by the National Association of Credential Evaluation Services (NACES).

Background Verification: As a condition of employment, all candidates accepting an offer of employment for a full-time, part-time, temporary, student worker, or volunteer position, will be required to undergo a background verification. The check will be conducted by third party agent, backgroundchecks.com. Employment with Central Arizona College is contingent upon the successful completion of the background verification. The college does not accept responsibility for information errors reported by backgroundchecks.com during the background process. The level of the background verification for this position is: Standard level.

Knowledge, Skills, & Abilities

• Policies, procedures, methods and techniques associated with processing and disseminating information and supporting documentation
• Computer database and entry skills including accessing on-line systems to download or upload files or records
• College policies and procedures pertaining to the area assigned
• Basic mathematical and computational functions
• Computer systems, hardware and software used in processing departmental College documents
• Reviewing documents and/or records for completeness, verifying accuracy and processing according to established procedures
• Providing information and training pertaining to the area assigned to students and staff
• The use of modern office equipment, computer hardware and software
• Ability to multitask
• Ability to communicate effectively both orally and in writing and in the use of proper English and grammar
• Organize and complete tasks according to established schedules and to meet deadlines
• Ability to work independently and as a member of a team in accomplishing tasks
• Analyze situations, develop solutions and make independent decisions based upon established guidelines

CAC is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. CAC strictly prohibits and does not tolerate discrimination on the basis of the following protected classes and/or characteristics, in all of its operations, programs and activities, including but not limited to employment, promotion, admissions and access to all career and technical programs: race, color, religion, creed, national origin or ancestry, ethnicity, sex (including sex assigned at birth, pregnancy, sexual orientation, and gender identity or expression), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. For more information contact: Laura Shepherd, Title IX Coordinator at View phone number on click.appcast.io or View email address on click.appcast.io; Section 504/ADA Coordinator at View phone number on click.appcast.io or View email address on click.appcast.io or Talent Development at View email address on click.appcast.io.