Administrative Assistant

Job Title

Performs a variety of routine administrative and accounting tasks that providing administrative support to city staff and citizens alike.

Essential Duties and Responsibilities

Citizen first point of contact for all inquiries.

Performs routine clerical and administrative work in answering phones, receiving the public, providing customer assistance.

Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.

Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.

Assists in scheduling meetings with department heads as needed.

Daily process outgoing mail already prepared by staff.

Daily check Dropbox for all after hour submissions.

Reconciles deposits from other departments and inputs information into cash receipts program.

Prepares daily bank deposits for all city funds and reconcile the City cash drawer daily.

Issues dog licenses, public works tags, recreation tickets, and other items to citizens as needed.

Aids the Department of Public Works with administrative tasks such as time entry, invoice entry, and other tasks assigned as necessary to operate accordingly.

Manages Cemetery Operations in coordination with the Department of Public Works such as coordinating with proper parties, invoice entries, cash receipting, working with vendors on scheduling, and other duties as assigned as necessary to operate accordingly.

Aids the Recreation Department with scheduling, financial processing of invoices/deposits, management of facilities calendar, and other duties as assigned as needed.

Assists City Clerk with various election duties as needed.

Perform related duties as required.

Operates office machines as required.

Operates a vehicle to run errands.

Minimum Qualifications

Education and Experience: Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, reception, accounting, or any equivalent combination of related education and experience.

Necessary Knowledge, Skills and Abilities: Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; some knowledge of accounting principles and practices. Skill in operation of listed tools and equipment. Ability to perform cashier duties accurately; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations.

Special Requirements

Valid state driver's license.

Benefits

Health, Dental, Vision, Life, Long Term Disability, nine paid holidays, three personal days, vacation, sick leave and the Wisconsin Retirement System.