Property Assistant Manager

Property Manager Assistant

The purpose of the Property Manager Assistant position is to provide administrative support to the Property Managers and assist with the day-to-day functions and operations of the Property Management Department in all aspects of the management of commercial real estate and tenant relations. This position exists in a temperature-controlled environment.

Essential/Key Functions:

• Provide administrative support to Property Managers within the Property Management Department on a day-to-day basis.
• Assist Property Managers in maintaining tenant relations and ensuring tenant satisfaction on an on-going basis, including engaging in regular communication with tenants and follow-up on tenant complaints and service requests.
• Prepare commercial lease documents and correspondence to tenants.
• Perform data entry of lease documents and related information pertaining to lease administration.
• Use computer software tools and products provided by the company (i.e. Microsoft Outlook, Word, Excel, and Yardi Voyager) to track tenant contact information and maintain tenant lease information.
• Assist with tenant occupancy, including delivering and preparing commercial lease documents, as needed.
• Ensure that the tenant files are properly maintained and kept in accordance with company policy and procedure.
• Perform basic accounting functions.
• Provide administrative support to other departments of MIMCO, LLC., including, but not limited to, managing the phones at the front desk, and supporting the Leasing, Maintenance, Construction and Accounting Departments, on an as needed basis.
• Abide by all company policies and procedures.
• Perform all other duties and responsibilities as directed and assigned by management.
• Perform in a manner that will prevent errors and omissions.
• Comply with MIMCO policies and procedures.
• Physical presence on the job is essential and necessary.
• Other duties as assigned by management

Management Responsibilities: No direct reports.

Minimum (Required) Qualifications:

Education

• Associate degree or equivalent combination of education.
• High School

Experience

• 1 year of experience in commercial property management
• 1+ years of experience in customer service

Knowledge, Skills and Abilities

• Must be well organized.
• Excellent customer service and interpersonal skills
• Knowledge of basic accounting and mathematic skills
• Self-motivated and proactive, both with respect to managing workload and personal career development.
• Strong attention to detail
• Bilingual (English/Spanish) preferred.
• Must manage time well.
• Must be fluent in English
• Good interpersonal and organizational skills.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Disclaimer:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. As a part of our onboarding process, we participate in the E-Verify Program.

Physical, Mental and Environmental Requirements:

C=Constantly F=Frequently O=Occasionally R=Rarely

(5-8 hrs./shift) (2-5 hrs./shift) (Up to 2 hrs./shift) (Does not exist as regular part of job)

Physical Mental Environmental

On the job the employee must: On the job the employee must be able to: On the job the employee:

(O) Bend (F) Sit (F) Read/comprehend (R) Is exposed to excessive noise

(O) Squat (F) Stand (F) Write (R) Is around moving machinery

(N) Crawl (F) Walk (F) Perform calculations (R) Is exposed to marked changes in temperature and/or humidity

(O) Climb (O) Push/Pull (F) Communicate orally (R) Is exposed to dust, fumes, and/or gases

(R) Kneel (F) Reason and analyze (R) Drives motorized equipment

(F) Handle objects (manual dexterity) (F) Vision (requires close focus, distance focus, peripheral vision, color vision, depth perception and focus adjustment) (R) Works in confined quarters

(O) Reach above shoulder level (R) Is around moving overhead cranes

(F) Use fine finger movements

( ) Other _________________

Must carry/lift loads of:

(O) Light (up to 25lbs.)

(R) Moderate (25-50lbs.)

(R) Heavy (over 50lbs.)

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The ADA defines "reasonable accommodation" as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job and does not cause an undue hardship for the employer. Examples of reasonable accommodation may include:

• Additional modifying equipment or devices.
• Modified work schedules.
• Providing an interpreter (sign language); or
• Making the work environment readily accessible to individuals with disabilities.