Recruiter Assistant - Healthcare

This position will work in a comfortable office setting. The hours are Monday - Friday 8 - 4:30

Required Skills/Experience/Abilities: Minimum of 3 years in a Recruitment role, preferably healthcare or human service related. Must have working knowledge of strategies related to sourcing, screening, offer generation, and placement. Must have demonstrated experience of software and applications specific to recruitment including job boards, ATS, and HRIS. Must have strong multi-tasking skills and the ability to prioritize a large workload. Demonstrated experience in a role where human connection is essential over the phone and in person.

General Description: Facilitates and executes end to end recruitment with a focus on matching exceptional and qualified applicants to open positions. This role will specialize in recruitment efforts for Circle of Life Personal Caregiving service line and provide secondary support for other relevant recruitment activities. Will cross train and provide support to other efforts within the HR discipline.

SPECIFIC DUTIES AND POSITION REQUIREMENTS

1. Recruitment Planning: Gain a clear understanding of recruitment needs by collaborating with hiring managers, shadowing, and any other methods appropriate in sourcing qualified.


2. Recruitment Sourcing: Assist with execution of position postings on company website and external job boards. Proactively searches for candidates using resume banks, social media, and in person events.


3. Recruitment Screening: Screens applicants for culture fit, dependability, skills, and the ability to make human connection. Must be able to analyze tenure, relevant experience, and apply relevant strategic questioning prior to sitting in person interviews.


4. Position Promotion: Uses verbal and written communication to promote favorable aspects and benefits related to posted positions.


5. Position Fitness Verification: Verify alignment of pay expectations, schedule desires, physical abilities and motivations.


6. Assess and verify soft skill abilities using verbal phone conversations, text messaging, and surveying online sources.


7. Recruitment Interview Coordination: Schedule in person and occasionally remote interviews. Collaborates and considers schedule of hiring manager and assists with adjusting scheduling as needed.


8. Recruitment Interview Follow Up: Communicates quickly and effectively to candidates regarding selection and non-selection. Adds justification notes to all ATS records of non-selected positions.


9. Offer Coordination: Reviews prospective offers with HR or Personal Care leadership. Extend offers to applicants, review fringe benefits, and collaborate regarding start dates.


10. Transition and Onboarding: As needed, assists with onboarding activities such as background screening, drug screen coordination, professional reference checks, and orientation activities.


11. Apply and demonstrate the below soft skills in all duties and responsibilities:
    
    
    
    • Professional and collaborative written and verbal communication.
    
    
    • Time Management and prioritization of tasks and priorities.
    
    
    • Diplomatic problem solving and troubleshooting.
    
    
    • Adaptability to change and operational movement.
    
    
    • Emotional intelligence and regulated approach to completing tasks.
    
    


12. Assist with administrative tasks such as file management, HRIS data entry, and routine correspondence.


13. Provides exceptional customer service to staff, employees, volunteers, or other individual interfaced with HR department.


14. Assist with building reports and creating presentations of HR information and metrics.


15. Assist with all other HR department projects and functions as needed.


16. Demonstrates compassion, empathy, and patience when interacting with patients, families, co-workers, and members of the public.


17. Represents Circle of Life to the community in a positive manner.


18. Demonstrates flexibility, versatility and a positive attitude in integrating additional duties.


19. Performs other duties as assigned.