Executive administrative assistant

Are you a proactive, highly organized administrative professional looking for a high-visibility role in a fast-paced environment? Join a dynamic corporate organization where your expertise in executive support and strategic coordination directly drives success. As an Executive Coordinator, you will manage complex executive calendars, coordinate critical stakeholder meetings, track project deliverables across multiple workstreams, and build advanced presentations using PowerPoint, Keynote, or Canva. You will operate as a self-starter with a bias for action, confidently communicating with senior leaders while managing competing priorities with minimal direction. Ideal candidates will have high-level administrative or coordinator experience. Backgrounds in marketing, communications, consulting, corporate enterprise, or hospitality are highly valued. Ready to bring your ownership mindset and sharp attention to detail to a thriving team? Click to apply today to get started!

salary: $33 - $35.7 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

• Tactfully manages VP's time, calendar, and communications with leadership team and other stakeholders. Highlights/manages priorities for action and review including emails and phone calls.
• Manages day-to-day scheduling with internal and external teams. This includes multi-time zone video conference coordination for weekly check-ins, creative review, relationship building, and strategic outreach. Coordinates meeting preparation by creating agendas and distributing materials.
• Maintains daily files for meetings including notes/action items to be distributed to meeting attendees.
• Handles in-meeting preparation including occasional hospitality needs like food/beverage as well as general IT support.
• Arranges travel and creates detailed itineraries for VP.
• Prepares and submits business-related expenses and invoices, using Concur/SAP travel in a timely manner and reviewing all direct reports' expenses.
• Regularly reviews and collaborates on departmental budget/expenses.
• Multi-tasks under tight deadlines, and communicates clearly and effectively with departments, Executives, and key internal stakeholders.
• Maintains staff lists and tracks new hires to ensure VP meets with staff and is aware of personnel changes.
• Coordinates VP Review process (funneling/tracking stories between VP and Social Operations team) to ensure production stays on schedule.

Skills

• Confidentiality
• Verbal Communication
• Responsiveness
• Analytical Thinking

Qualifications

• Years of experience: 0 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.


Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.