Facilities and Safety Administrator

These are the fun damental components of the job:

• Oversee and optimize facilities, safety and space planning across 17 office locations in multiple states, ensuring a safe, compliant, and efficient environment that supports business operations and enhances the employee experience.
• Awareness and management of all building-related facility matters such as maintenance schedules, coordinating repairs with vendors, overseeing equipment upkeep, ensuring facility compliance and safety, and responding to work orders in a timely manner
• Build and maintain relationships with landlords, property managers, and service providers to facilitate building operations, successfully resolve facility concerns, and support ongoing maintenance and improvement initiatives
• Maintain workplace safety compliance requirements, including required OSHA postings, reporting, safety notices, and emergency information across all company locations
• Coordinate workplace safety procedures, including fire drills, emergency preparedness planning, and safety investigations as required
• Oversee the administration, negotiation, and compliance of all landlord/tenant leases and lease agreements, partnering with legal counsel, landlords, and internal stakeholders to ensure favorable terms, regulatory compliance, and the effective operation of office facilities
• Administer parking programs across office locations, including space allocation and parking needs, records management, and communications with employees
• Coordinate visitor and vendor access to company facilities, including building access, check-in procedures, and adherence to organizational security requirements
• Maintenance and purchasing (where applicable) of inventory such as furniture and fixtures
• Collaborate with SR. HR leader and Business Continuity team to prioritize a safe and functional work environment for associates

Other fun ctions of the job:

• Expand and grow in your role when supporting miscellaneous duties as requested

Skills / traits that we value for this role:

• Minimum of 3 years of experience in facilities coordination/administration
• Associate degree (A.A. or A.S.) preferred, or equivalent experience demonstrating the knowledge and skills necessary to perform the role.
• Ability to travel up to 20% in support of offices across the growing footprint
• Knowledge of Microsoft Office products, and experience navigating windows-based software
• Demonstrated problem solving abilities and a proactive mindset
• Incredible attention to detail and organizational skills
• Positive attitude, even in a fast-paced environment
• A passion to make associates and coworkers feel important and valued
• Capability to work quickly and efficiently
• Precise communication skills, even under time constraints

A bit about Lawley!

• We are not a call center environment
• We achieve success by building genuine relationships together, with our teams and clients
• We are a family-owned insurance broker (70+ years!)
• We are deeply committed to the communities we serve and love to get involved
• We work hard and play hard!!!

Why Lawley?

• Competitive salary and referral bonuses!
• Expansive Benefits (Medical, Dental, Vision—and SO many more)
• 3 weeks of PTO (prorated based on start date) AND a generous holiday schedule – available 1st day!
• Company 401K contribution received starting Day 1 (for participants 21+ years old)
• Educational support, career development, and growth opportunities
• Job Security (we’ve never had a lay-off, even during the pandemic)
• Flexibility, including hybrid schedules! Business hours 8am-4:30pm
• Comfortable, family-oriented culture, with an emphasis on work life balance
• Unlimited Volunteer Time Off opportunities (so you can assist in serving our communities)
• Fulfilling opportunities that align with your career path and our business needs

The compensation range for this position takes many factors into consideration including but not limited to: years of experience/training, skill set, and licenses/designations. It is not typical for an individual to be hired near the top of the range for a position as circumstances and location can vary in every hiring situation. A reasonable estimate of the current range is $51,498.15 to $85,830.25.