Executive Assistant

Executive Assistant

This role is essential to keeping our executive team organized, focused, and moving quickly. You'll work closely with leadership to manage priorities, coordinate communication, support client onboarding, and make sure nothing falls through the cracks. This is a high-trust role that gives you direct exposure to leadership, clients, and the fast-paced world of digital marketing.

Support executives with scheduling, coordination, and day-to-day priorities

Manage executive calendars, meetings, and internal and external communication

Take detailed, action-oriented notes during internal and external meetings

Coordinate client onboarding, including setup, documentation, communication, and follow-ups

Serve as a professional point of contact for clients during the onboarding process

Prepare presentations, reports, research, and meeting materials

Create and maintain polished decks using Google Slides and PowerPoint

Manage and organize executive inboxes, documents, contracts, invoices, and other key information

Keep CRM systems, trackers, and internal systems accurate and organized

Coordinate domestic and international travel and meeting logistics

Assist with invoicing, collections, and administrative tasks

Track action items and follow up to ensure timely completion

Anticipate executive needs, solve problems proactively, and help keep priorities moving

Handle confidential information with discretion and professionalism

Support leadership with special projects and ad hoc requests as needed