Expense Systems Manager

Why work at BYU?

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the university's mission: "To assist individuals in their quest for perfection and eternal life."

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth all situated within a beautiful and historic campus make it hard to imagine a more inspiring place to work.

Expense Systems Manager

Are you an experienced professional with a passion for managing expense systems and ensuring operational efficiency? Brigham Young University's Purchasing & Travel Department is seeking a dynamic individual to join our team as a full-time Expense Systems Manager. In this pivotal role, you will play a key part in optimizing expense processes, advising university personnel on proper procedure in filing expense reports, managing a stellar team of students, and contributing to the overall success of our institution among other things. If you have a proven track record in expense management, a keen eye for detail, and the ability to implement innovative solutions, we invite you to apply. Join us in fostering a culture of excellence and contribute to the success of Brigham Young University. Take the next step in your career journey and apply now!

What you'll do in this position:

Oversee Compliance Review of Expense Reports

• Supervise a team of student employees that perform compliance reviews of expense reports.
• Develop the compliance review strategy of both random selection and data analysis reviews in accordance with audit principles.
• Develop and maintain Excel macro or other analytical tools built for the data analysis reviews of expense reports.

Assist in Expense Reporting System Maintenance

• Serve on a team that maintains the expense reporting system.
• Build expense categories, business rules, delegate assignments and workflows necessary to manage expense reports and support user needs in the expense reporting system.
• Develop and provide reports from the expense reporting system requested by campus units.

Advise University Personnel on Proper Procedure in Filing Expense Reports/Travel Authorizations

• Supervise university help desk.
• Advise university personnel on appropriate course of action based upon specific questions about policies and procedures.
• Provide training to campus units regarding expense reporting and associated policies and procedures.

Provide Support for University Credit Cardholders

• Assist cardholders with their questions regarding their university credit card account.

Supervise Student Employees

• Supervise a team of eight students, which consists of the expense reporting help desk, review of expense reports, and payment assistants.

Support Per Diem Payment System

• Assist with maintenance of per diem payment system.
• Maintain secure access to banking platform for payments.

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU.
• Bachelor's degree in accounting, finance, business management, or a related field, OR the equivalent combination of education and experience.

Preferred

• Bachelor's degree and four years of related work experience.

Skills, abilities, knowledge, licenses, certifications:

• Knowledge of accounting principles including accounts receivable and payable, auditing, and Generally Accepted Accounting Principles.
• Computer skills including MS Access, Excel, and Word.
• Ability to communicate clearly and effectively with faculty, staff, and administration employees.
• Ability to resolve concerns and consult with campus controllers and financial assistants.
• Effective supervisory skills including training, motivating, and reviewing performance of a team of student employees.
• Ability to work with all major university financial systems including PeopleSoft, Chrome River, Fast Track, Business Objects, My Financial Center, Workday.
• Ability to multi-task and be organized.

What we offer in return:

In addition to our competitive pay structure, this position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Excellent work-life balance: 13 paid holidays + 22 days paid vacation + 12 sick days, accrued annually
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Employee Class: Administrative Work Location: Provo Campus Environment: General office or other equivalently good environment Physical Exam Required: N Physical Exam Details: N/A Desired Start Date: 02/19 Job Close Date: 02/02 Pay Level: 52 Approximate Starting Salary: $61,500 to $80,000 (DOE) Documents Required at time of Application: Required: Cover Letter, Resume Optional: Letter of Recommendation 1 Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.Brigham Young University is an equal opportunity employer, including disability and protected veteran status.Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!