Program Officer, Ebola

The Program Officer, Ebola is a member of the STRIDES global Ebola response team. This position is responsible for the following: Ensures project activities are on track with work plans and with technical expertise informing project implementation. Gathers information to assist the project with multifaceted and complicated activities. Ensures compliance with internal and external regulations. Monitors expenditures against budget and may have access to confidential project information (i.e., salary information). Ensures completion of project while adhering to budget, scope, and schedule requirements. Develops/reviews work plans, prepares presentations, and supports other related project objectives and deliverables. The Program Officer role varies according to organizational location. Program Officers based within Business Units primarily support global awards, and administrative aspects of technical inputs and resources. Program Officers embedded in projects are responsible for direct project implementation and delivery.

Accountabilities:

• Programmatic Management:
• Supports management team through coordination of outbreak response resources (people, consultants, partners, travel, procurement), planning for deliverables, and leading meetings.
• Possesses advanced knowledge in an outbreak response setting and understands integration with project management.
• Ensure compliance with donor requirements and organizational policies and procedures. Provides initial review and comments on programmatic reports and annual work plans.
• Oversees reporting process to ensure client requirements are met; may aggregate reporting for oversight of a project.
• Represents project at client/funder meetings and participates in external events. Liaises with client regarding the overall project and communicates planning and task completion.
• Serves as project point of contact with partners.
• Promote and facilitate communication between assigned projects and other relevant internal and external stakeholders, including various units within the country or headquarters (HQ). Monitors partner deliverables and acts as required.
• Monitors project risks and informs senior managers of issues.
• Programmatic Administration:
• Support outbreak response knowledge management initiatives in documenting approaches and achievements.
• Provides context and framing in project reporting.
• Ensures document management site is used appropriately by project team.
• Provides operations support, e.g., writes position descriptions, participates on staff interview panels, and serves as hiring manager as needed.
• Conducts new hire onboarding on department procedures and administrative processes. May liaise with Corporate on matters concerning data integrity associated with HR systems, team finance system, etc. and other administrative matters delegated by senior project staff.
• Business Development and Proposal Management Support:
• Helps to identify funding opportunities and participate with Business Development and Diversification (BDD) efforts, including capture work and development and/or review of proposal narratives and budgets.
• Leads aspects of business development and project design efforts such as drafting management section in a proposal.
• May lead design activities, sub-components of a larger project or overall design of some smaller awards.
• Leads project design tasks and approach to project tasks and may lead project-level tasks in multiple task areas.
• Participates in capture management, selects partners, and drafts team agreements, and leads aspects of proposal design.
• Support the subaward design and is responsible for subaward monitoring.
  
  

Finance Support:

• Supports assigned projects in areas including start-up, work planning, budget development, project reporting, and general problem-solving.
• Provides on-going programmatic and financial oversight to assigned projects, including monitoring of spending rates, sub-awards, deliverables, reports, etc.
• Reviews or approves purchase orders in the finance system of record (headquarters' (HQ) only)
• Contributes to the development of the project’s budget process. Reads and interprets budget to understand tracking.
• Reviews or approves expense reports. Reviews or approves invoices.
  
  

Applied Knowledge & Skills:

• Advanced knowledge of project management and outbreak response concepts and practices.
• May have or be in the process of developing content knowledge in global health security outbreaks.
• Excellent oral and written communication skills.
• Excellent and demonstrated project management skills. Ability to influence and collaborate with others.
• Ability to analyze and interpret data, identify errors, and prepare reports.
  
  

Problem Solving & Impact:

• Works on problems of complex scope that require evaluation of variable factors. Demonstrates good judgment in selecting methods, techniques, and evaluation criteria for obtaining solutions.
• Networks with key internal and external personnel.
• Decisions may cause delays or failure to achieve results that impact departmental goals.
  
  

Supervision Given/Received:

• Serves as a team lead and mentors lower-level personnel.
• Determines methods and procedures on new assignments and may coordinate activities of other personnel.
• May serve as a mentor and provide guidance to junior staff.

Education:

• Bachelor's Degree or its International Equivalent • Communication and Social Marketing, Economic Development, Education, Health, Nutrition, Research, Technology and Youth or a Related Fields.
• Project Management (PM) Certification preferred.

Experience

• 6+years of relevant experience with project management principles and practices, ideally supporting outbreak response activities/operations.
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
• International or Domestic (US) Program Development or Program management preferred.
• Working knowledge of a second language, particularly French, is highly preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at a computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time. Ability to lift 5 - 25 lbs.

Technology to be Used:

Personal Computer, Microsoft Office 365 (i.e., Word, Excel, PowerPoint, Skype/TEAMS, e-mail), office telephone, cell phone and printer/copier.

Travel Requirements:

10% - 25%

The expected US-based hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget. For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines. Final compensation will be determined in accordance with applicable law and FHI 360 policy.

Base salary is only one component of our offer. FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

US-based hiring salary range: USD 64,000 - 74,000 annually

International hiring ranges will differ based on location

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding:FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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