Coordinator Executive Office

Job Description

Job Description

Company Description

More Than Just Care, It’s Community  

Imagine doing meaningful work in a place where people vacation. That’s life at Munson Healthcare - northern Michigan’s largest healthcare system, with eight award-winning community hospitals serving over half a million residents across 29 counties.  

If you want a career in healthcare and a lifestyle most people only dream about – with freshwater lakes, scenic trails, charming downtowns, a vibrant arts scene, and endless outdoor adventures - you might just be Munson Material. To us, that means teammates who live by our values of excellence, teamness, positivity, creativity, and a commitment to creating exceptional experiences for our patients and each other. Join a team that delivers outstanding care in one of the most beautiful regions in the country.

Invested in You  

• Grow: Tuition reimbursement, in-person and online development, and access to our career hub to help you advance. 

• Thrive: Full benefits, paid holidays, generous PTO, employee discounts, and free individual retirement counseling.  

• Be Well: Free wellness platform for you and your family, plus personalized support for personal or family challenges. 

• Be Heard: Share your ideas and help shape the way we work through improvement huddles, employee surveys, and town hall meetings  

Job Description

A Day in the Life 

This position is onsite 5 days a week.  

The Coordinator, Executive Office serves as the primary point of contact for the local executive office, providing administrative support to regional executives and system leaders. This role ensures efficient office operations, manages confidential information, coordinates executive-level meetings, and facilitates communication with internal and external stakeholders.

• Provide comprehensive administrative support to the regional executive team, ensuring efficient daily operations of the executive office.
• Coordinate executive meetings, events, and leadership engagements, including scheduling, logistics, materials preparation, and expense reporting.
• Prepare, proofread, and manage correspondence, presentations, reports, and other executive communications.
• Serve as a liaison with internal and external stakeholders, maintaining professionalism, confidentiality, and exceptional customer service.
• Support strategic initiatives, special projects, volunteer activities, and the maintenance of organizational information, including intranet content, organizational charts, and distribution groups.

Qualifications

• High school diploma or equivalent required; Associate degree or higher in Business Administration or a related field preferred.
• Minimum of three (3) years of administrative support experience required, preferably supporting senior leaders in a healthcare or similarly complex environment.
• Proficient in Microsoft Office Suite, including Outlook, Teams, Word, PowerPoint, Excel, SharePoint, OneDrive, Forms, and Copilot.
• Demonstrated ability to work independently, exercise sound judgment, and handle confidential information with professionalism and discretion.
• Strong organizational, time management, and prioritization skills, with the ability to effectively manage multiple competing priorities in a fast-paced environment.

Additional Information

Munson Healthcare requires all employees be vaccinated or have lab confirmed immunity for Measles, Mumps, Rubella and Varicella. MHC also requires all employees to receive a flu vaccine during the flu season in the year that they are hired and annually thereafter, or receive an approved medical or religious exemption.