Seasonal (year-round) Recreation Office Assistant

Job Title

Office Assistant

Summary of Job

This individual must possess a variety of secretarial skills needed for the efficient operation of a department office. The position requires an individual capable of exercising individual judgment in dealing with the public, ability for carrying out prescribed procedures in accordance with general instructions, patience, understanding, a positive attitude, and a real desire to work with the public. The Office Assistant is expected to be knowledgeable in a variety of recreational activities and have basic typing and computer skills and a pleasant personality in dealing with the public.

Responsibilities

• Carry out basic office tasks as assigned by designated staff.
• Be pleasant and helpful to those coming in the office or on the telephone.
• Become familiar with all functions and programs currently being offered by the Department. Locations, times, dates, instructors, length of season and age groups.
• Become familiar with office files, forms and computer software the department uses.
• Maintains a good working relationship with staff members and the public.
• Type or enter on the computer, reports, correspondence, and other pertinent material, with accuracy, speed and neatness.
• Act as a receptionist, answering routine requests for information accurately, and directing callers and visitors as necessary.
• Create posters.
• Social media, electric sign, and other advertising

Qualifications

Education: No minimum education requirement Experience: Experience in maintaining a professional demeanor while dealing with the public in stressful situations. Certifications/Licenses: None Other Requirements: Must be at least 16 yr of age

Knowledge, Skills, & Abilities

This position must possess good knowledge of office terminology, procedures and equipment; of business arithmetic and English; and the ability to type efficiently at a reasonable rate of speed. This position must be computer literate; and possess the ability to get along with others. This position must also possess the ability to maintain poise and respond in a respectful manner to the public under pressure situations. Maintain a pleasant disposition under difficult conditions in dealing with supervisors, other staff, other departments, and the public.