Project Coordinator - Design Firm

Job Description

Project Coordinator – Procurement & Logistics

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Nashville, TN - Monday–Thursday Onsite, Fridays Remote

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$75,000–$85,000

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About the Opportunity

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We’re partnering with a growing hospitality design and procurement firm seeking a highly organized, detail-oriented Project Coordinator to join its Nashville team.

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This role supports the procurement and delivery of furniture, fixtures, and equipment (FF&E) for hotel, hospitality, and select multifamily projects. You'll work closely with Project Managers, vendors, and logistics partners to keep multiple projects organized, on schedule, and running smoothly.

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Hospitality or design experience is NOT required! The team is happy to train someone with strong organizational skills, attention to detail, and a willingness to learn.

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Key Responsibilities

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• Coordinate purchasing, purchase orders, vendor communication, and material deliveries.
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• Track multiple projects, shipments, inventory, and procurement timelines.
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• Work closely with Project Managers to identify delays and resolve issues.
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• Maintain accurate project records, databases, and documentation.
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• Coordinate with vendors, warehouses, and logistics partners to ensure timely deliveries.
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• Assist with project closeouts, invoice reconciliation, and inventory discrepancies.
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What We're Looking For

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• 2+ years of experience in project coordination, purchasing, procurement, logistics, or administrative operations.
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• Strong organizational skills with excellent attention to detail.
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• Ability to multitask, prioritize deadlines, and problem-solve in a fast-paced environment.
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• Proficiency in Microsoft Excel and Office.
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• Strong communication skills and a team-oriented personality.
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• Bachelor's degree preferred; equivalent experience considered.
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• Experience with Salesforce, hospitality, construction, or FF&E is a plus, not required .
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Benefits & Perks

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• $75,000–$90,000 base salary
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• Hybrid schedule with remote Fridays
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• Unlimited PTO
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• Medical, dental, and vision insurance
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• 401(k) with 6% company match
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• Childcare reimbursement for eligible employees
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• Annual company retreat
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• Clear growth opportunities into Project Management
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If you're organized, proactive, enjoy solving problems, and want to grow with a collaborative team, we'd love to connect!