Intern, Scientific Publishing

Role Description

The American Heart Association Scientific Publishing team is looking for a part-time Scientific Journals Editorial Intern interested in developing experience in scientific journal publishing and peer review. The selected candidate will learn best practices for and contribute to journal editorial office workflow, coordinate projects to streamline the manuscript submission system, and manage documentation for Scientific Statements and Guidelines, as well as other tasks as identified.

Individuals will obtain practical experience and receive hands-on training in scientific publishing. In this position, you will work closely with the scientific publishing team to support the overall management of the American Heart Association journals.

Internship Overview:

• Time Commitment: 25 hours per week
• Internship Duration: 9/8/26 - 12/11/26
• Location: Remote
• Wednesday workday availability needed
• Salary: $23.00 per hour

Internship Outcomes:

• Gain important and practical job skills to be successful in a non-profit environment.
• Opportunity to explore a career-path with a reputable voluntary health/service organization.
• Complete an internship that enriches your academic and professional resume as well as enriching your personal life by making a difference in the lives of others.

Responsibilities

• Manuscript Submission and Peer Review
  • Process submitted manuscripts through peer review according to editorial office best practices.
  • Track submissions for special issues or conference publications.
  • Develop and implement consistent language for instruction pages.
  • Research manuscripts in submission system and external databases such as PubMed.
• Scientific Statements and Guidelines
  • Compile and review author and reviewer disclosure statements.
  • Manage reprint permission requests and relevant communications with journal publisher.
• Special Projects:
  • Contribute to journals' social media activities as needed.
  • Formalize and document staff training material.
  • Assist management with special projects as needed/assigned.

Qualifications

• Seniors and graduate students pursuing a degree in publishing, technical writing, or biology or other science-related fields are encouraged to apply.
• Experience managing projects preferred.
• Experience working with volunteers, particularly science volunteers.
• Strong customer service and organizational skills.
• Ability to communicate information accurately and effectively to diverse audiences.
• Experience working with databases and electronic reporting tools.
• Strong attention to detail.
• Familiarity with social media platforms preferred.
• Excellent proficiency in MS Word, Excel, Outlook, and PowerPoint.
• Required Equipment: Reliable WiFi Connection.
• Minimum availability of 25 hrs/wk, M-F between the hours of 8:30am-5pm ET or CT.
• Must be legally authorized to work in the United States for any employer without sponsorship, now or in the future.

Compensation & Benefits

• The job application window is expected to close: July 17, 2026.
• The American Heart Association invests in its people.
• Competitive compensation, ongoing professional development and training, and an environment in which to work and grow.
• Join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.
• Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Opportunity to participate in our Teladoc General Medical and Behavioral Health programs.
• Access to our Employee Assistance Program (EAP) at no cost.