Assistant to the Director of Parish Plus

The Assistant to the Director of Parish Plus is a full-time, year-round, staff position reporting directly to the Director of Parish Plus. The major responsibility of the position is to provide administrative support for Parish Plus and excellent customer service for its constituents. Essential Functions This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Be a liaison for all inquiries and incoming communications regarding Parish Plus. Provide excellent customer service to current and potential Parish Plus families. Greet and manage Parish Plus visitors. Manage the Parish Plus master calendar and use shared task management tools. Manage shared documents in Microsoft Office, including extensive spreadsheets and program records. Maintain up to date program schedules to support smooth operations and accurate communication. Collect and process essential documents related to Parish Plus programs and registrations. Maintain front-line staff attendance and time records and arrange for substitutes as needed. Maintain and update student, family, faculty, staff, and vendor data. Run recurring reports in the Parish Plus student management system. Assist with material preparation for classes and camps. Assist with preparation for performances, program kick-offs, and other large events. Print and distribute operational and promotional materials as directed. Inventory, order, distribute supplies for all programs and manage shared supplier accounts. Maintain positive and open communications with other Parish divisions, faculty and staff. Adhere and aspire to Parish Plus statements of mission and philosophy. Qualifications/Experience Bachelor’s Degree or high school diploma and a minimum of five years’ experience in a similar position. 2 or more years’ experience & high level expertise with Microsoft Office applications in a work environment. Working in an educational environment, with preference for experience in independent or Episcopal schools. Job Knowledge Open to learning new computer and business applications, including AI tools. Excellent written and verbal communication skills. A team player with strong interpersonal skills to productively, professionally and empathetically communicate with students, parents, the entire school community and wide variety of school constituents. Demonstrates openness to feedback and effectively navigates complex interpersonal dynamics and challenging situations with professionalism and composure. An extremely well-organized, detail-oriented individual who has a high energy level together with an accompanying sense of urgency. Bright, hard-working, and enthusiastic with a serious commitment to excellence. Industrious, resourceful, independent-minded and determined, with a drive to achieve results. Ability to handle confidential material and situations with discretion and sensitivity. Well-developed interpersonal and collaboration skills to deal effectively with a wide range of school constituents. An accessible and approachable person with integrity, compassion and empathy who has an impeccable reputation, who honors commitments, and who deals with people in a straightforward and personal way. Training and Specific Skills and Abilities Show a demonstrated commitment to belonging and inclusion (e.g., familiarity with concepts; evidence of relevant personal growth; examples of relevant practice, etc.). Demonstrates dependability through consistent attendance, punctual arrival, and readiness to perform assigned duties according to the established work schedule. Be a motivated collaborator, possess a strong work ethic, and have a positive spirit. Promote the School’s mission statement and educational philosophy. Training and Marginal Duties Attends Parish Plus functions, as needed. Participate in all requisite School trainings. Attend required staff development, training sessions, and job-related professional development opportunities. Ability to periodically support after-school or weekend events. Acknowledge receipt of the current Employee Handbook and are responsible for reviewing the contents and abiding by rules, policies and procedures stated in the Handbook or otherwise by the School. Physical Requirements and Work Environment Regularly works in standard office or classroom conditions and climate. Regularly uses close and distance vision, including working at a computer screen for extended periods of time; ability to observe students from various distances. Frequently required to move around the campus/office/classroom; works at a desk for extended periods of time. Ability to occasionally move items weighing up to 30 lbs. across the campus/classroom/office. Ability to maintain appropriate boundaries with students, fellow staff and community members. Limitations and Disclaimer The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. This job description reflects administration’s assignment of essential functions; and nothing in this herein restricts administration’s right to assign or reassign duties and responsibilities to this job at any time. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis. The School believes that each individual is entitled to equal employment opportunity without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other characteristic protected under federal, state, or local anti-discrimination laws. The School’s equal employment opportunity practices extend to recruitment, hiring, selection, compensation, benefits, transfer, promotion, training, discipline, and all other terms, conditions, and privileges of employment. All Employees are responsible for complying with the School’s equal employment opportunity policy. #J-18808-Ljbffr