Dean's Office Administrator

Department

Law Dean's Office Support

About the Department

The University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, UChicago Law offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind.

Job Summary

Situated in the Law School’s Dean’s Office, the Dean’s Office Administrator provides a broad range of high-level, confidential administrative, financial, and project-related support to the leadership of the Law School, specifically the Dean and Deputy Dean. The Dean’s Office Administrator may also provide administrative support to Human Resources, Events, the Associate Dean for Administration, and the Chief of Staff.

Responsibilities

• Provides administrative support to the Dean in the absence of the Executive and Administrative Assistant to the Dean. 

• Manages all graduate and undergraduate student employment for the Law School, ensuring labor law and GSU compliance. 

• Assists the Events department with event planning, event preparation, and event execution for student, faculty and staff events. 

• Researches topics, facilitates communication and manages projects for Law School Deans and leadership. 

• Prepares summary reports, complex spreadsheets, materials and information for meetings. 

• Processes expenses, reimbursements, event and travel arrangements for the Deans. 

• Proofreads and copyedits written materials prior to publication or distribution. 

• Creates and implements office process improvements. 

• Assists Deans with administrative matters related to teaching, scholarship, curriculum planning, and faculty recruitment and onboarding. 

• Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar. 

• May initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries.  

• Performs other related work as needed. 

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications 

Education:

• Bachelor's degree.

Experience:

• Experience working in higher education settings strongly preferred. 

Preferred Competencies 

• Ability to maintain highly sensitive and confidential matters with discretion. 

• Independently handle routine administrative and operational tasks. 

• Mastery of Microsoft Office Suite of products, and electronic calendaring software. 

• Excellent written and verbal communication skills. 

• Excellent interpersonal skills to interact with a diverse population of contacts, including faculty, staff, students, and external visitors, while maintaining discretion. 

• Strong administrative and organizational skills, including skills managing multiple tasks and projects simultaneously and maintaining records. 

• Problem solving skills and ability to exercise mature judgment and use initiative in conducting day-to-day activities, setting priorities and meeting deadlines. 

• Knowledge of desktop publishing and web-related software. 

Working Conditions 

• This position is required to work onsite 5 days per week.  

Application Documents 

• Resume/CV (required) 

• Cover Letter (required) 

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$29.74 - $33.33

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook .

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call View phone number on swooped.co or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:  . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.