Clinical Trials Budget & Contract Analyst

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Pre-Award Sponsored Programs, Grants & Contracts Specialist (Dept/Center)

Job Summary:
The University of Wisconsin Carbone Cancer Center (UWCCC) Clinical Research Finance Office (CRFO) is looking for a Clinical Trials Budget & Contract Analyst to join our team. Up to two positions are available.The CRFO supports financial activities across the spectrum of pre-award (budgets) and post-award (accounting) to support clinical trials and advance the mission of UWCCC. Working closely with investigators, study teams, sponsors, and other campus partners, this role develops and negotiates clinical trial budgets, reviews research-related agreements, and helps ensure study costs are appropriately captured and supported. This position is ideal for someone who enjoys financial analysis, problem solving, and collaboration in a mission-driven environment. Successful candidates are detail-oriented, curious, and motivated to contribute to clinical research that advances scientific knowledge, develops new cancer therapies, and improves the lives of patients and families impacted by cancer.

Key responsibilities will include:

• Department-level review of clinical trial contracts and routing to Research and Sponsored Programs (RSP) for legal review.
• Participation in billing compliance review processes.
• Drafting clinical trial budgets according to UW, SMPH, and Cancer Center policies and applicable regulations.
• Negotiation of budgets with clinical trial sponsors and/or their contract research organizations (CROs).
• Configuration of budgets within our Clinical Trials Management System (OnCore) for use by the post-award team.
• Processing amendments to contracts and budgets as needed due to changes to the trial.
• Communication with various internal external stakeholders, including UWCCC Disease Oriented Teams (DOTs), UW departments such as our research pharmacy, RSP, the SMPH Dean's office, Sponsors, and Contract Research Organizations (CROs).

Why join us?

• Be part of an NCI-Designated Comprehensive Cancer Center , working with leaders in oncology research.
• Help patients access cutting-edge therapies and play a role in advancing the future of cancer care, where patients often have limited treatment options and access to groundbreaking therapies.
• This is a great opportunity for those with financial experience looking for a mission-driven opportunity to apply your skills, or those with clinical research experience looking for an administrative position.

Additional information:

• It is anticipated that this position will be remote and requires work be performed at an offsite, non-campus work location.

Key Job Responsibilities:

• May work with campus partners to establish new accounts in the financial accounting system

• Prepares and routes proposals, award documents, and sponsored project agreements according to established policies and procedures while adhering closely to deadlines

• Maintains accurate financial data in departmental financial information systems and databases

• Reviews proposal budgets and ensures allowability and accuracy of requested costs per sponsor and campus guidelines

Department:
School of Medicine and Public Health, Carbone Cancer Center, Operations Grants and Fiscal Office

Our mission is a commitment to defeating cancer through rapid application of groundbreaking research, prevention, and treatment. The University of Wisconsin (UW) Carbone Cancer Center has been an NCI-Designated Comprehensive Cancer Center since 1973. UW Carbone is an integral part of the UW School of Medicine and Public Health and UW Health, bringing together more than 330 physicians and scientists from 50 departments and nine schools to conduct research and translate laboratory discoveries into new patient treatments. UWCCC builds community by creating a collaborative, respectful, and welcoming environment in which all faculty, students, and staff will thrive.

Compensation:
The starting salary for the position is $65,000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

• One or more years of experience in research administration, finance, and/or clinical trials (including protocol management, study participant management, billing compliance, financial management, regulatory management, or QA/Compliance).

Preferred Qualifications:

• Experience developing, negotiating, and revising clinical trial budgets.
• Experience with both industry-sponsored and investigator-initiated trials.
• Experience managing a portfolio of projects.
• Experience with a Clinical Trials Management System (such as OnCore).
• Experience with oncology clinical trials.

Education:
Bachelor's Degree Preferred Minimum

How to Apply:
For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.

To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.
• Cover letter required
• Resume required

Your cover letter should address how your training and experience aligns with the preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

University sponsorship is not available for this position, including transfers of sponsorship and TN visas.The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.This position is an ongoing position that will require continuous work eligibility.If you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact Information:
Gabby Fisk, [click to reveal email address] View email address on us.fitly.work

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.