Technical Assistant - Building Department

Job Title

Under direction, performs a variety of routine and complex clerical, secretarial, and administrative work; provides customer assistance; provides administrative support; and keeps official records.

Essential Functions

Performance of these functions is the reason the job exists. Assigned job tasks/duties are not limited to the essential functions.

• Perform a variety of administrative and support tasks within an assigned department which may include, but is not limited to, receiving the public, answering telephones, scheduling appointments, and data processing.
• Compose letters, memoranda, and reports; proofread reports, forms, and other typed, handwritten, graphic, or photographic information for accuracy, grammar, punctuation, math, and procedural accuracy; edit correspondence accordingly.
• Research technical project specifications and calculate estimated project costs; ensure that all project records and reports are completed and maintained in accordance with departmental standards and procedures.
• Establish and maintain filing systems, control records, and indexes; act as custodian of departmental documents and records.
• Assist in the procurement of departmental materials and supplies in accordance with State and Federal law; assist in the preparation of requests for qualifications, proposals, and bids.
• Assist in annual budget preparation; track invoices and monitor departmental expenditures.
• Prepare and monitor work orders, claim forms, purchase orders, billing statements, and refund statements; coordinate document processing.

Examples of important and essential duties

• Establish and maintain various computer databases; develop and maintain various office forms and procedures.
• Register staff members for attendance at work-related conferences and training seminars; coordinate travel and hotel arrangements.
• Assist in the preparation of departmental agenda items; prepare special reports and distribute technical information.
• Receive, stamp, and distribute incoming mail; process outgoing mail.

Other job related duties

• Perform related duties and responsibilities as assigned.

Qualifications

Knowledge, Skills, and Abilities: (KSAs are the attributes required to perform a job; generally demonstrated through qualifying experience, education, or training).

Knowledge of

• Pertinent Federal, State, and local laws, codes, and regulations.
• English usage, spelling, vocabulary, grammar, and punctuation.
• Modern office procedures, methods, and computer equipment.
• Basic engineering and construction terminology, procedures, and methods.
• Basic accounting principles and practices.
• Principles of technical letter writing and report preparation.
• Basic mathematical principles.
• Principles and procedures of record keeping.
• Principles and practices used in dealing with the public.
• Safe driving principles and practices.

Skill to

• Operate modern office equipment including computer equipment.
• Operate a motor vehicle safely.

Ability to

• Interpret and apply pertinent Federal, State, and local laws, codes, and regulations.
• Maintain confidential and sensitive information.
• Meet and deal tactfully and effectively with the public.
• Prepare clear and concise written reports on activities and make recommendations regarding effective solutions to problems.
• Develop and prepare an assigned budget and control expenditures.
• Prepare and maintain accurate and complete records.
• Compose correspondence independently.
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Experience and Training Guidelines: Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Experience: Two years of increasingly responsible clerical and/or technical administrative support experience involving engineering, construction, or related industry.

Training: Equivalent to the completion of the twelfth grade supplemented by specialized secretarial training.

License or Certificate: Possession of, or ability to obtain, an appropriate valid driver's license.

Special Requirements: Essential duties require the following physical skills and work environment:

Ability to work in a standard office environment; ability to travel to different sites and locations; ability to lift 10lbs.

Benefits

The City of Elko offers an excellent benefits package for all regular, full-time employees which includes but is not limited to the following (subject to change at any time):

• Nevada Public Employees' Retirement System (PERS) - Employer Pay Contribution Plan
• Healthcare Insurance - Includes Medical, Dental and Vision plans
• City of Elko contributes funds towards employees' Health Savings Account (HSA)
• City of Elko covers 100% of the health insurance premiums for employee individual coverage
• A portion of the premiums for dependent coverage are paid by the City of Elko
• Life Insurance Coverage
• Short Term Disability Insurance
• Long Term Disability Insurance
• Eleven (11) Paid Holidays
• Annual Leave Plans
• Sick Leave Plans
• Military Leave
• Family Leave
• Educational Assistance
• Employee Assistance Program (EAP)
• Worker's Compensation
• No State Income Tax