Property Manager

Job Description

Job Description

Job description

Administers and maintains all phases of community operations under the direction of the Principal Owner. Specific areas of responsibility include personnel functions, leasing, community maintenance, monitoring market conditions, budget control, advertising, and resident relations. Responsible for following and instituting all Encore Property Management’s policies and procedures.

ESSENTIAL JOB FUNCTIONS

Leadership Qualities: -Performs duties normally associated with a supervisory position, such as hiring, training, evaluating, and disciplinary counseling of all on-site employees, under the direction of the Principal Owner -Conducts community staff meetings on a regular basis -Attends Management Meetings when scheduled -Ensures that staff is implementing resident retention and renewal programs -Supervises the planning and implementation of, and attends and monitors, various community recreational and social activities -Maintains open and clear communication with the community staff and Principal Owner -Develops an integral team that effectively sells the quality and professionalism of Encore Property Management -Represents the company in a professional manner at all times

Administrative: -Monitors the maintenance activities to ensure resident requests and preventive maintenance company standards -Ensures the completion of various daily, weekly, and monthly reports in a timely and accurate manner -Review reports and makes operating recommendations to Principal Owner -Prepares, approves, and submits all payroll and payroll-related forms accurately and in a timely manner -Inspects property common areas, models, and vacant units on a regular basis -Completes community inspections report -Assists other on-site employees as needed Leasing/ Marketing: -Supports the overall marketing efforts and offers input and suggestions with regard to promotions, advertisements, etc -Analyzes and monitors the community market conditions in order to anticipate market changes or trends that could affect the profitability of the community -Monitors closing ratios of leasing associates to ensure requirements are met -Provides additional training as necessary -Oversees, develops and participates in various leasing programs to ensure their success -Reviews and approves or rejects resident applications -Understands and complies with state landlord-tenant law and Fair Housing laws and standards

Financial: -Processes and approves the payment of all invoices on a timely basis -Supervises and ensures collection of all rent and all other property income -Prepares and follows guidelines of the community operating budget, and makes recommendations for ways to maximize income and minimize expenses -Reports of offers recommendations for community capital improvements or repairs, the development of job specifications, bid acquisitions, contract developments and negotiations, etc -Reviews all renewals and prepares budget increase recommendations to Regional Manager according to the operating budget and market conditions

Other Job Functions: -Makes recommendations and oversees the editing of the community newsletter -Becomes active in the local business community and develops a rapport with the residential community -Attends and participates in training seminars as requested. Ensures all on-site staff has enrolled in and completed necessary courses -Transports prospective residents via motorized vehicle around property grounds; runs errands as necessary -Performs other duties as assigned

Skills & Education and Experience: A high school diploma or equivalent is required. A college degree or related coursework preferred. A minimum of two years of residential or commercial management experience, including supervisory responsibility, is required. Excellent communication, organizational, and leadership skills are necessary. Prefer sales/multi-family leasing experience. Computer literacy/word processing skills, property management, Email software skills required. Valid driver's license and good driving record is required.