Payroll Coordinator

Title: Payroll Coordinator State Role Title: 19013 Hiring Range: $51,176 - $70,263 Pay Band: 3 Agency: Dept Behavioral Health/Develop Location: Southeastern VA Training Ctr Agency Website: Recruitment Type: General Public - G Passionate about helping others? Start a rewarding career at Southeastern Virginia Training Center! Southeastern Virginia Training Center (SEVTC) is seeking a highly organized and detail-oriented Payroll Coordinator to join our Fiscal Services team. The Payroll Coordinator is responsible for accurately processing, reviewing, and auditing payroll transactions and maintaining appropriate documentation to ensure payroll activities comply with agency, state, and federal requirements. About Us At Southeastern Virginia Training Center (SEVTC) we serve citizens diagnosed with intellectual and developmental disabilities. We are an intermediate care facility operated by the Department of Behavioral health and Developmental Services (DBHDS) where we support individuals in state-of-the-art homes with accommodations unique to their specific needs. At SEVTC, we take pride in providing our individuals with a person-centered approach, fostering their independence, and ensuring their life is fully realized to their potential. Our employees are our most valuable asset, and we take time to invest in their health, wellness, and happiness. About the Role This position performs a variety of complex payroll functions and works closely with Human Resources, Fiscal Services, employees, and other appropriate partners to ensure accurate and timely payroll processing. Essential Duties and Responsibilities Coordinate and perform payroll functions for SEVTC employees, including semi-monthly payroll processing. Establish and maintain employee payroll records, deductions, tax withholdings, garnishments, tax liens, bankruptcy payments, and child support payments. Review employee time records and process additional time, lost time, leave payments, workers' compensation, VSDP, promotions, leave without pay, and other payroll adjustments. Review and audit payroll reports for accuracy prior to payroll certification. Prepare special payroll transactions, including replacement checks, moving expenses, and other adjustments as required. Coordinate payroll processing activities with appropriate payroll partners. Perform monthly reconciliation of Virginia Retirement System (VRS) and healthcare-related payroll transactions. Review Optional Life Insurance changes prior to payroll certification. Prepare payroll-related reports, including wage and overtime reports. Prepare and/or review quarterly and annual payroll and tax reports, including W-2 information and VEC quarterly tax reporting. Ensure payroll-related tax information is accurate and processed within applicable state and federal deadlines. Respond to employee questions regarding payroll, salary, and benefits and collaborate with Human Resources on payroll-related matters. Maintain accurate payroll records and documentation in accordance with state requirements and internal and external audit standards. Distribute payroll reports and develop management reports as requested. Manage and operate the UKG WFM/Kronos computerized timekeeping system and serve as the UKG Security Officer. Maintain UKG WFM user access and ensure access is appropriately established, updated, and removed. Provide UKG/timekeeping information and training new employees during orientation. Perform other duties as assigned. This position is considered essential personnel and would be required to work in the event of an emergency or facility need. All SEVTC positions are required to work different shifts and/or overtime as requested. All new hires must successfully complete the facility’s pre-service training program. Preservice training class is 5 days long from 8:00 am to 4:30 pm. Skills and experience required: Knowledge of generally accepted accounting principles and governmental accounting practices. Knowledge of state and federal labor and tax laws. Knowledge of payroll deductions, including garnishment processes. Experience performing payroll and/or accounting functions. Experience reconciling complex accounting and payroll data. Strong computer skills and the ability to work effectively with computerized payroll and timekeeping systems. Demonstrated experience using UKG/Kronos Timekeeping and Cardinal Payroll systems. Strong organizational skills with the ability to manage multiple priorities and meet strict payroll deadlines. Ability to maintain accuracy and confidentiality when working with sensitive employee and payroll information. Strong interpersonal and customer service skills and the ability to effectively communicate with employees, coworkers, supervisors, and other stakeholders. Ability to respond appropriately to feedback and work collaboratively in a team environment. Valid, active driver's license. Bonus Points Post-secondary education in accounting, finance, business administration, or a related field. Considerable experience performing payroll and accounting functions for a large employer. Experience processing complex payroll transactions in a governmental, healthcare, institutional, or similarly regulated environment. Extensive experience using UKG WFM/Kronos and Cardinal. Experience with payroll reconciliation, tax reporting, garnishments, benefits deductions, and payroll auditing. What we offer: We offer an array of benefits to help you take care of you and your family: Health, vision and dental; multiple plan choices! Health and dependent care flexible spending accounts. 13 paid holidays. Paid time off to include sick leave, family personal leave, annual leave, parental leave and more! Life and long-term care insurance. Retirement and savings to include - membership in the Virginia Retirement System (401(a) defined benefit plan) and the commonwealth’s deferred compensation plan. Short-term and long-term disability benefits. Employee assistance program, wellness, employee discounts and so much more! Person Centered. Community Based. SEVTC’s mission is to provide quality, person-centered services for individuals with intellectual and developmental disabilities and their families in partnership with a community-based system of support. We envision SEVTC as a center of excellence providing specialized support that enable successful community living for individuals with intellectual, developmental and behavioral challenges across the state of Virginia. Our values reflect an environment where: individuals lead self-determined lives that focus on empowerment, dignity and respect, employees are valued and appreciated as out most import asset, individuals and employees live, work and play in an environment that is safe and free from harm, collaboration with DBHDS, community partners, and family members is welcomed and fostered, and resources are utilized in a thoughtful and efficient manner. SEVTC’s mission is to provide quality, person-centered services for individuals with intellectual and developmental disabilities and their families in partnership with a community-based system of support. We envision SEVTC as a center of excellence providing specialized support that enable successful community living for individuals with intellectual, developmental and behavioral challenges across the state of Virginia. Our values reflect an environment where: individuals lead self-determined lives that focus on empowerment, dignity and respect, employees are valued and appreciated as out most import asset, individuals and employees live, work and play in an environment that is safe and free from harm, collaboration with DBHDS, community partners, and family members is welcomed and fostered, and resources are utilized in a thoughtful and efficient manner. Special Instructions You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Why join us SEVTC promotes a culture of teamwork, integrity, and service; we value employees and invest in their development. This is a chance to contribute to a purpose-driven organization that supports individuals with disabilities and their families in a state-wide system of care. Equity and Opportunity The Commonwealth of Virginia is committed to equal employment opportunities and inclusive practices. We welcome applications from all backgrounds. Special Instructions Removed Contact Information Name: Sarita Jordan Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io Note: Applicants who received a Certificate of Disability from DARS or DBVI may use it for the Alternative Hiring Process. For more information visit the AHP process page. #J-18808-Ljbffr DHRM